Fundraising Events Risk Assessment Template

Typical hazards & measures

• Transportation accidents — Coordinate with local authorities to manage traffic flow and ensure that pedestrian routes are clearly marked. Have designated pick-up and drop-off areas for taxis and shuttles, and ensure these do not interfere with vehicle or pedestrian movement.
• Uneven terrain and hazardous outdoor areas — Survey the event site for uneven ground or other potential hazards, such as ditches, potholes, or sharp objects. Clearly mark hazardous areas and provide signage to warn attendees. Where possible, smooth out uneven surfaces or provide temporary pathways.
• Lost children — Create a central lost-and-found area, clearly marked and easily accessible. Provide wristbands with contact details for children, and have staff wear identifiable uniforms. Inform attendees on safety procedures for children, including where to go if they are lost.
• Marquee usage and structural safety — Ensure marquees are erected by qualified contractors who adhere to local building regulations and wind load requirements. Conduct regular checks throughout the event to ensure the structure remains stable. Secure all guy ropes and stakes to prevent accidents.
• Extreme weather conditions — Monitor weather forecasts closely leading up to the event. Develop and communicate contingency plans for adverse weather, such as providing covered areas or moving the event indoors. Provide attendees with weather updates and ensure sufficient clothing for outdoor events.