Fundraising Events Risk Assessment Template

Typical hazards & measures

• Vehicle collisions in parking areas — Designate specific parking zones for staff, attendees, and vendors, and direct cars with clear signage and traffic marshals. Implement one-way systems where appropriate and ensure ample space for pedestrian movement. Regularly monitor the parking area to prevent congestion.
• Volunteer injuries — Train all volunteers in safety protocols and emergency response procedures. Provide appropriate protective gear, such as gloves or high-visibility vests. Ensure that volunteers are not assigned tasks beyond their physical capabilities.
• Inadequate signage — Use large, clear, and multilingual signs for directions, emergency exits, and important areas like restrooms. Place directional signage prominently in all key areas. Ensure all signs are durable and visible throughout the event.
• Equipment theft — Implement security measures such as surveillance cameras and security patrols in areas with high-value equipment. Lock up equipment when not in use and restrict access to authorized personnel only.
• Crowd panic or evacuation — Have a clear evacuation plan in place and communicate this to all staff and attendees. Train staff in crowd management techniques and ensure they are able to act quickly and calmly in the event of an emergency. Use public announcement systems to keep attendees informed.