Fundraising Events Risk Assessment Template

Typical hazards & measures

• Vehicle collisions in parking areas — Designate specific parking zones for staff, attendees, and vendors, and direct cars with clear signage and traffic marshals. Implement one-way systems where appropriate and ensure ample space for pedestrian movement. Regularly monitor the parking area to prevent congestion.
• Waste management issues — Set up multiple waste disposal points, including recycling bins, and clearly label them to encourage sorting. Ensure waste management teams are available to handle overflow and clean up during the event. Plan for post-event waste collection to prevent litter buildup.
• Lack of proper access for people with disabilities — Ensure that there are accessible entrances, ramps, and toilets. Provide clear signage indicating accessible paths and seating. Assign staff to assist individuals with disabilities throughout the event.
• Lack of proper communication in emergencies — Provide radios or mobile phones to all event managers and key staff. Set up an emergency communication protocol, including a designated team responsible for emergencies. Ensure that everyone knows how to contact the nearest first responder or medical team.
• Uneven terrain and hazardous outdoor areas — Survey the event site for uneven ground or other potential hazards, such as ditches, potholes, or sharp objects. Clearly mark hazardous areas and provide signage to warn attendees. Where possible, smooth out uneven surfaces or provide temporary pathways.