Fundraising Events Risk Assessment Template

Typical hazards & measures

• Volunteer injuries — Train all volunteers in safety protocols and emergency response procedures. Provide appropriate protective gear, such as gloves or high-visibility vests. Ensure that volunteers are not assigned tasks beyond their physical capabilities.
• Vehicle collisions in parking areas — Designate specific parking zones for staff, attendees, and vendors, and direct cars with clear signage and traffic marshals. Implement one-way systems where appropriate and ensure ample space for pedestrian movement. Regularly monitor the parking area to prevent congestion.
• Security threats — Hire professional security personnel to monitor entrances and exits, conduct bag checks, and patrol the event site. Use CCTV cameras in key areas for additional surveillance. Ensure there is a well-established procedure for responding to security threats.
• Inclement weather and flooding — Monitor weather conditions regularly and implement contingency plans for adverse weather, such as moving activities indoors or providing sheltered areas. Ensure drainage systems are in place to prevent water buildup in event areas.
• Vandalism — Set up surveillance cameras in vulnerable areas and ensure event staff are regularly patrolling the venue. Display clear messages about respect for the venue and property. Ensure any damaged areas are quickly repaired.