Fundraising Events Risk Assessment Template

Typical hazards & measures

• Temporary structure or stall collapse — Ensure all temporary structures such as stalls, tents, or stages are constructed by certified professionals and regularly inspected during the event. Limit access to areas where these structures could pose a risk.
• Lost children — Create a central lost-and-found area, clearly marked and easily accessible. Provide wristbands with contact details for children, and have staff wear identifiable uniforms. Inform attendees on safety procedures for children, including where to go if they are lost.
• Uneven terrain and hazardous outdoor areas — Survey the event site for uneven ground or other potential hazards, such as ditches, potholes, or sharp objects. Clearly mark hazardous areas and provide signage to warn attendees. Where possible, smooth out uneven surfaces or provide temporary pathways.
• Noise pollution — Monitor sound levels throughout the event to ensure they remain within local regulations. Use noise barriers around loudspeakers and stage areas. Set a clear policy on noise levels after certain hours to avoid disturbing local communities.
• Vehicle collisions in parking areas — Designate specific parking zones for staff, attendees, and vendors, and direct cars with clear signage and traffic marshals. Implement one-way systems where appropriate and ensure ample space for pedestrian movement. Regularly monitor the parking area to prevent congestion.