Birthday Parties Risk Assessment Template

Typical hazards & measures

• Choking hazards — Avoid serving foods that pose choking risks, especially for young children, such as whole grapes or hard candies. Supervise meal and snack times, encouraging guests to eat slowly and chew thoroughly. Keep small objects and toys out of reach of young children to prevent accidental ingestion.
• Fire hazards — Keep open flames, such as candles or grills, away from flammable decorations and ensure they are never left unattended. Have fire extinguishers readily available and ensure staff are trained in their use. Follow local regulations regarding the use of fireworks or sparklers.
• Noise complaints from neighbors — Monitor sound levels and schedule louder activities to end early in compliance with local noise ordinances. Discuss the event with nearby residents beforehand, and provide a contact point for concerns during the event.
• Crowd management issues — Limit the number of guests to the venue's capacity and ensure there is ample room for movement. Designate a clear point of contact for managing the guest list and addressing overcrowding. Provide clear pathways to exits and keep them unobstructed.
• Food poisoning — Ensure all food is prepared and stored at appropriate temperatures to prevent bacterial growth. Use reputable caterers who follow food safety regulations. Provide adequate handwashing facilities and encourage their use before meals.