Birthday Parties Risk Assessment Template

Typical hazards & measures

• Improper handling of animals — Only include animals from licensed and insured providers. Limit interaction to supervised settings, provide handwashing stations, and ensure animals are well-trained and healthy. Set clear rules for handling and enforce them consistently.
• Electrical hazards — Inspect all electrical equipment, such as sound systems or lighting, for frayed cords or damage before use. Ensure that extension cords are appropriately rated for the equipment and do not create trip hazards. Use ground fault circuit interrupters (GFCIs) in areas where water exposure is possible.
• Crowd management issues — Limit the number of guests to the venue's capacity and ensure there is ample room for movement. Designate a clear point of contact for managing the guest list and addressing overcrowding. Provide clear pathways to exits and keep them unobstructed.
• Heat exhaustion or dehydration — Ensure guests have access to shade and provide plenty of water, especially during outdoor events. Plan activities for cooler parts of the day and remind attendees to take breaks and stay hydrated.
• Injuries during games or activities — Choose age-appropriate games with clear rules and adequate supervision. Use safe, non-hazardous equipment for activities. Ensure there is ample space to prevent collisions or falls, and monitor the activities to intervene if unsafe behavior occurs.