Birthday Parties Risk Assessment Template

Typical hazards & measures

• Crowd management issues — Limit the number of guests to the venue's capacity and ensure there is ample room for movement. Designate a clear point of contact for managing the guest list and addressing overcrowding. Provide clear pathways to exits and keep them unobstructed.
• Conflicts among guests — Designate event staff or trusted individuals to de-escalate disputes and provide mediation. Set clear behavior expectations and address any inappropriate actions immediately.
• Intoxicated guests — Limit alcohol consumption by offering a variety of non-alcoholic beverages and serving food throughout the event. Train staff to recognize signs of intoxication and to handle situations discreetly, including arranging transportation if necessary. Consider hiring professional bartenders who can monitor and control alcohol service.
• Choking hazards — Avoid serving foods that pose choking risks, especially for young children, such as whole grapes or hard candies. Supervise meal and snack times, encouraging guests to eat slowly and chew thoroughly. Keep small objects and toys out of reach of young children to prevent accidental ingestion.
• Allergic reactions to decorations — Use hypoallergenic materials for decorations, particularly balloons, flowers, or table settings. Inform guests about potential allergens in advance and remove any items known to cause sensitivities if reported by attendees.