Festivals Risk Assessment Template

Typical hazards & measures

• Communication failures — Establish a robust communication network using radios, mobile apps, and public address systems. Train staff and volunteers on communication protocols and ensure backup systems are in place. Conduct regular checks to ensure all equipment is functioning properly. Provide clear signage throughout the venue to assist attendees.
• Environmental impact — Implement a comprehensive waste management plan that includes recycling and composting facilities. Use biodegradable materials where possible and encourage vendors to do the same. Promote public transportation and provide bike racks to reduce carbon emissions. Conduct a post-event environmental impact assessment to inform future improvements.
• Safeguarding — Implement a robust safeguarding policy, including staff training and background checks for volunteers working with children or vulnerable attendees. Establish a clear reporting procedure for safeguarding concerns. Provide a dedicated, visible safeguarding team onsite.
• Marquee use — Ensure marquees are erected by professionals and anchored securely to withstand adverse weather conditions. Inspect for structural stability and check fire resistance certifications. Provide adequate ventilation and clearly marked emergency exits.
• Electrical hazards — Hire certified electricians to set up and inspect all electrical installations. Ensure all equipment is PAT tested and cables are appropriately covered or elevated to prevent contact with water or foot traffic. Provide residual current devices (RCDs) to quickly cut off power in case of faults.