Charity Walk/Run Risk Assessment Template

Typical hazards & measures

• Inadequate signage — Use high-visibility signage at decision points, including route markers, water stations, and rest areas. Conduct a pre-event walkthrough to verify signage placement and clarity. Keep marshals available at confusing points to direct participants.
• Participant injury during warm-up — Arrange for a qualified instructor to lead a dynamic warm-up session before the event begins. Provide written guidance on proper stretching and warm-up techniques. Monitor the group to ensure exercises are performed correctly.
• Miscommunication of event rules — Distribute detailed participant guides before the event. Place rule reminders on signage at key points. Use a loudspeaker or announcement system to communicate updates or rule clarifications during the event.
• Insufficient lighting in key areas — Install temporary lighting in critical areas like parking lots, restrooms, and dim parts of the route. Use energy-efficient lighting and conduct pre-event checks. Provide flashlights to volunteers patrolling dark areas.
• Inadequate parking facilities — Provide a parking map and assign volunteers to guide vehicles. Coordinate with nearby facilities for overflow parking. Use signage to direct participants efficiently to available spaces.