Charity Walk/Run Risk Assessment Template

Typical hazards & measures

• Extreme weather conditions — Monitor weather forecasts daily and establish contingency plans like alternative routes, emergency shelters, or rescheduling. Distribute advice on weather-appropriate clothing, hydration, and sun protection. Provide emergency supplies for heat or cold exposure.
• Heat exhaustion — Offer shaded rest zones along the route and cooling areas with water sprays or fans. Train volunteers to identify and assist participants showing symptoms of heat-related issues. Encourage participants to hydrate frequently.
• Poor visibility — Equip marshals and participants with reflective vests or armbands if low light is expected. Use additional lighting in dim areas, and ensure clear signage with high-contrast colors. Provide participants with event maps for navigation.
• Inadequate waste disposal facilities — Place bins for general waste, recycling, and composting at key points and arrange for frequent collection by authorized waste services. Train volunteers to manage waste efficiently and provide clear disposal instructions to participants.
• Inadequate signage — Use high-visibility signage at decision points, including route markers, water stations, and rest areas. Conduct a pre-event walkthrough to verify signage placement and clarity. Keep marshals available at confusing points to direct participants.