Charity Walk/Run Risk Assessment Template

Typical hazards & measures

• Data breaches — Use secure registration platforms with encryption, limit data access to authorized personnel, and perform regular cybersecurity audits. Clearly communicate to participants how their data will be stored and used, ensuring compliance with data protection laws.
• Slips, trips, and falls — Conduct a pre-event inspection of the route to identify uneven surfaces, loose cables, or debris, and address them. Mark unavoidable obstacles clearly. Provide adequate lighting and position first aiders along the route to respond swiftly if needed.
• Equipment failure — Perform thorough pre-event inspections of all equipment, including barriers, PA systems, and hydration stations. Have spare equipment on hand and assign a team to respond promptly to malfunctions. Use reliable vendors for key equipment needs.
• Unauthorized access — Assign security staff to monitor access points. Use participant identification systems such as wristbands or bibs. Ensure all participants and staff are briefed on reporting suspicious activity.
• Child safeguarding — Ensure children are accompanied by a responsible adult or assigned a guardian. Vet all volunteers and staff working with minors. Provide a clear process for reporting concerns and create a designated safe zone for lost children.