Wedding Planning Risk Assessment Template

Typical hazards & measures

• Fire hazards — Conduct a fire risk assessment, ensure fire exits are clearly marked and unobstructed, have fire extinguishers and blankets readily available, train key staff on fire safety protocols, and work with the venue to confirm compliance with fire safety regulations.
• Lost or stolen items — Provide guests with secure, staffed storage areas for personal items, use numbered claim tickets for added security, install temporary surveillance cameras, and educate attendees on safeguarding valuables. Establish a lost-and-found area with a logbook.
• Medical emergencies — Hire first aid-trained staff, establish a medical response plan with designated roles, and ensure emergency vehicles have clear access to the venue. Provide a first aid station with adequate supplies and display emergency contact numbers prominently.
• Damage to property or equipment — Perform a pre-event inspection of all equipment and venue facilities to document existing conditions. Train staff and vendors on proper use of equipment and establish a process for reporting damage. Secure insurance to cover potential liabilities.
• Child safety — Designate a supervised children’s area with age-appropriate activities, assign staff or volunteers to oversee children, and establish a clear child collection protocol. Ensure the venue is free from hazards like open water or unfenced areas.