Wedding Planning Risk Assessment Template

Typical hazards & measures

• Unauthorized access to restricted areas — Clearly mark restricted areas and secure them with physical barriers or locks. Assign event staff or security personnel to monitor these areas and enforce access controls. Use wristbands or ID badges to identify authorized personnel.
• Contract disputes — Review all vendor contracts with legal counsel before signing, ensure all expectations and deliverables are clearly outlined, and maintain organized records of payments and correspondence to resolve disputes quickly.
• Child safety — Designate a supervised children’s area with age-appropriate activities, assign staff or volunteers to oversee children, and establish a clear child collection protocol. Ensure the venue is free from hazards like open water or unfenced areas.
• Overcrowding — Determine the venue’s capacity and ensure guest numbers do not exceed this limit. Provide separate spaces for activities (e.g., dining, dancing) and use event staff to monitor crowd density, redirecting flow when necessary.
• Waste buildup during the event — Coordinate with the venue and caterers to provide adequate bins for general, recycling, and compostable waste. Create a waste management plan with staff assigned to monitor and empty bins regularly. Schedule post-event cleanup to maintain hygiene.