Wedding Planning Risk Assessment Template

Typical hazards & measures

• Overcrowding — Determine the venue’s capacity and ensure guest numbers do not exceed this limit. Provide separate spaces for activities (e.g., dining, dancing) and use event staff to monitor crowd density, redirecting flow when necessary.
• Breakdown in communication among staff — Provide event staff with communication devices such as two-way radios or mobile phones. Establish clear communication protocols and conduct a pre-event briefing to ensure everyone understands roles and emergency procedures.
• Structural failures — Inspect all temporary structures (e.g., marquees, stages) for stability and ensure professional installation. Confirm that structures meet local safety standards and have regular checks during the event for signs of wear or damage.
• Catering delays — Collaborate with the caterer to establish a detailed service timeline, have backup staff available for peak periods, and consider staggered serving times for larger events. Provide small snacks or drinks for guests in case of unexpected delays.
• Medical emergencies — Hire first aid-trained staff, establish a medical response plan with designated roles, and ensure emergency vehicles have clear access to the venue. Provide a first aid station with adequate supplies and display emergency contact numbers prominently.