Wedding Planning Risk Assessment Template

Typical hazards & measures

• Power outages — Rent generators with sufficient capacity for all power needs, consult an electrician for proper generator installation, ensure all critical equipment has surge protection, and train staff on backup power protocols. Test backup systems prior to the event.
• Technical equipment failure — Conduct multiple rounds of equipment testing at the venue, have duplicate or backup equipment readily available, hire a dedicated technician to troubleshoot issues during the event, and create a detailed equipment checklist for setup and operation.
• Limited restroom availability — Assess guest numbers to determine restroom requirements, including options for guests with disabilities. Arrange additional portable restrooms if venue facilities are insufficient, and schedule frequent cleaning and restocking during the event.
• Food allergies — Conduct a pre-event survey to gather dietary restrictions, collaborate closely with caterers to ensure allergen-free preparation areas, label food items with allergen warnings, and prepare alternative meals for high-risk allergens like nuts or shellfish.
• Electrical hazards — Use certified electricians to set up electrical systems, inspect all wiring for damage or wear, ensure all outdoor setups are waterproof, and provide cable covers to prevent trip hazards. Include a dedicated technician to monitor power systems during the event.