Fundraising Events Risk Assessment

Typical hazards & measures

• Foodborne illnesses — Only permit vendors with up-to-date food safety certifications. Ensure that food handlers wear gloves and wash hands regularly. Set up hand sanitizing stations at food service areas. Monitor food temperatures and discard items that fall outside safe ranges.
• Uneven terrain and hazardous outdoor areas — Survey the event site for uneven ground or other potential hazards, such as ditches, potholes, or sharp objects. Clearly mark hazardous areas and provide signage to warn attendees. Where possible, smooth out uneven surfaces or provide temporary pathways.
• Communication breakdowns — Equip event staff with reliable communication devices, such as radios or walkie-talkies, to facilitate real-time coordination. Have a clear command center for centralized communications and establish a chain of command for emergencies.
• Food allergy risks — Ensure that food vendors clearly label all allergens present in the food served and train staff to be aware of common food allergies. Designate separate preparation areas for allergen-free foods where possible. Provide information on where to seek help in case of an allergic reaction.
• Transportation accidents — Coordinate with local authorities to manage traffic flow and ensure that pedestrian routes are clearly marked. Have designated pick-up and drop-off areas for taxis and shuttles, and ensure these do not interfere with vehicle or pedestrian movement.