Workshops and Training Risk Assessment Template

Typical hazards & measures

• Electrical hazards — Test all electrical equipment, including extension cords and chargers, before use. Label faulty items and remove them from the venue. Train staff on electrical safety, provide surge protectors, and have an electrician on-call for emergencies.
• Insufficient lighting — Verify all light sources, including emergency lighting, are operational. Install portable lights in dim areas and use blackout curtains if external lighting affects presentations. Have backup light sources such as rechargeable lamps available.
• Lack of insurance coverage — Secure adequate insurance, including public liability and employer’s liability, before confirming the venue. Review policy details for coverage and exclusions, and keep insurance documentation easily accessible during the event.
• Participant fatigue — Incorporate frequent breaks into the agenda, provide refreshments, and vary activities to maintain energy levels. Offer comfortable seating areas for rest and schedule longer breaks during intensive sessions.
• Manual handling injuries — Minimize manual handling by pre-arranging heavy equipment and providing tools like trolleys or dollies. Train participants and staff on correct lifting techniques, ensuring assistance is available for larger tasks. Clearly label heavy or awkward items.