Workshops and Training Risk Assessment Template

Typical hazards & measures

• Health emergencies unrelated to workshop activities — Have a medical response plan in place and ensure access to nearby healthcare facilities. Collect participants' emergency contact information and known medical conditions.
• Data protection breaches — Use encrypted storage for participant data and limit access to authorized personnel. Include a data protection policy in the registration process. Secure devices with passwords and shred physical documents after use.
• Slips, trips, and falls — Inspect the venue for uneven surfaces, loose carpets, or trailing cables. Use non-slip mats in high-traffic areas and ensure spills are cleaned immediately. Clearly signpost hazards like wet floors or steps, and conduct a walkthrough before participants arrive to verify safety.
• Noise from other rooms — Book venues with separated or soundproofed spaces. Communicate with adjacent users to coordinate schedules and reduce conflicting activities. Utilize noise-canceling equipment where necessary.
• Manual handling injuries — Minimize manual handling by pre-arranging heavy equipment and providing tools like trolleys or dollies. Train participants and staff on correct lifting techniques, ensuring assistance is available for larger tasks. Clearly label heavy or awkward items.