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Prom or Graduation Event Risk Assessment Template
Create a professional, comprehensive risk assessment for prom or graduation event in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
Begin straight away; create a free account later if you want to save.
What this covers.
This template focuses on typical risks and controls for prom or graduation event in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Strengthens peer bonds before transition to new stages.
Engages families and community in positive celebration.
Provides inclusive recognition of effort and growth.
Builds confidence in formal social settings and etiquette.
Encourages student leadership in planning and delivery.
Typical hazards & measures
Photography/filming consent and privacy
— Collect photo permissions, brief photographers, use wristbands, and store images securely. Follow deletion schedules.
Crowd congestion at entry and exits
— Pre-map lanes with barriers and assign timed ticket slots. Take live headcounts with clickers and coordinate “hold and release” via radios. Staff and sign an overflow foyer and split exits at close. Provide an accessible fast-track. Post live updates and debrief every 30 minutes.
Accessibility barriers (mobility, sensory, neurodiversity)
— Map step-free routes, reserve accessible seating, provide quiet rooms, induction loop, large-print signs, and brief staff on adjustments.
First aid and medical response gaps
— Appoint medical lead, staff first-aid point, test AED, and ensure clear ambulance access. Use radios and incident codes.
Toilet, water and welfare capacity
— Calculate capacity, add portable stations, steward queues, and stock hygiene products. Ensure accessible water points.
How to use this template
Click Create Risk Assessment: Prom or Graduation Event to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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