Prom or Graduation Event Risk Assessment Template
Create a professional, comprehensive risk assessment for prom or graduation event in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
Begin straight away; create a free account later if you want to save.
What this covers.
This template focuses on typical risks and controls for prom or graduation event in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
- Engages families and community in positive celebration.
- Encourages student leadership in planning and delivery.
- Provides inclusive recognition of effort and growth.
- Marks milestones and celebrates collective achievement.
- Strengthens peer bonds before transition to new stages.
Typical hazards & measures
- Crowd congestion at entry and exits — Pre-map lanes with barriers and assign timed ticket slots. Take live headcounts with clickers and coordinate “hold and release” via radios. Staff and sign an overflow foyer and split exits at close. Provide an accessible fast-track. Post live updates and debrief every 30 minutes.
- Dance floor surges and slips — Implement a dry-mop rota every 20 minutes and place non-slip mats at bar or soft-drink points. Set density triggers that prompt a track pause and reset. Keep a glass-sweep kit and a nearby water station. Announce cool-downs when pushing cues appear.
- Throwing caps / mortarboards — Prohibit indoor throws and permit only outdoors under supervision. Space graduates on one-metre markers and cue a coordinated “3-2-1” throw. Brief eye safety, collect loose caps, and sweep the area before movement resumes.
- Electrical / AV faults — Use PAT-tested inventory and RCD protection on distribution. Route cables through ramps or flown lines and keep liquids away. Label isolation switches, stage spare microphones, and restrict racks to technicians.
- Weather exposure for outdoor ceremonies — Check forecast hourly, set weather triggers, and plan for shade or cover. Provide sunscreen, water stations, and an indoor fallback.
How to use this template
- Click Create Risk Assessment: Prom or Graduation Event to begin immediately.
- Review suggested hazards and measures, then tailor as needed.
- Download your PDF. Create a free account if you want to save.
FAQ
Do I need an account to start?
You can begin filling out your risk assessment straight away. Create a free account if you want to save your work.
Can I download a PDF?
Yes - download a clean, professional PDF at the end.
Can I edit a saved assessment?
Yes, personal and unlimited members can edit saved assessments from the account dashboard.
