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Prom or Graduation Event Risk Assessment Template
Create a professional, comprehensive risk assessment for prom or graduation event in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
Begin straight away; create a free account later if you want to save.
What this covers.
This template focuses on typical risks and controls for prom or graduation event in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Builds confidence in formal social settings and etiquette.
Engages families and community in positive celebration.
Encourages student leadership in planning and delivery.
Strengthens peer bonds before transition to new stages.
Provides inclusive recognition of effort and growth.
Typical hazards & measures
Photography/filming consent and privacy
— Collect photo permissions, brief photographers, use wristbands, and store images securely. Follow deletion schedules.
Vendor/contractor failure (DJ, caterer, décor)
— Verify insurance and arrival times, prepare backups for music and services, and assign a duty manager to coordinate incidents.
Stage crossing during diploma awards
— Mark stage routes with tape and illuminate handrails and step edges. Cover cables with mats and install an ADA-compliant ramp if needed. Use marshals to cue rows and station a first aider in the wings. Run a full tech and usher rehearsal.
Gatecrashers or unauthorised entry
— Control access with security, ID checks, wristbands, bag policy, and perimeter patrols. Keep police liaison number and maintain occupancy board.
Balconies, mezzanines and stairwells
— Inspect rails and post capacity signage. Station stewards at key points, brief guests, and reroute photos when crowded.
How to use this template
Click Create Risk Assessment: Prom or Graduation Event to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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