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Prom or Graduation Event Risk Assessment Template
Create a professional, comprehensive risk assessment for prom or graduation event in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for prom or graduation event in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Strengthens peer bonds before transition to new stages.
Engages families and community in positive celebration.
Provides inclusive recognition of effort and growth.
Encourages student leadership in planning and delivery.
Builds confidence in formal social settings and etiquette.
Typical hazards & measures
Glassware breakage
— Use polycarbonate where possible. Restrict glass to tables and run regular sweeps. Cordon off hazards immediately and reroute foot traffic.
Gatecrashers or unauthorised entry
— Control access with security, ID checks, wristbands, bag policy, and perimeter patrols. Keep police liaison number and maintain occupancy board.
Throwing caps / mortarboards
— Prohibit indoor throws and permit only outdoors under supervision. Space graduates on one-metre markers and cue a coordinated “3-2-1” throw. Brief eye safety, collect loose caps, and sweep the area before movement resumes.
Gown, heels and long dress trip hazards
— Advise footwear and hem adjustments, tape edges, and assign ushers. Pause processions if necessary and keep sewing kit on hand.
Accessibility barriers (mobility, sensory, neurodiversity)
— Map step-free routes, reserve accessible seating, provide quiet rooms, induction loop, large-print signs, and brief staff on adjustments.
How to use this template
Click Create Risk Assessment: Prom or Graduation Event to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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