Prom or Graduation Event Risk Assessment Template
Create a professional, comprehensive risk assessment for prom or graduation event in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
Begin straight away; create a free account later if you want to save.
What this covers.
This template focuses on typical risks and controls for prom or graduation event in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
- Engages families and community in positive celebration.
- Marks milestones and celebrates collective achievement.
- Strengthens peer bonds before transition to new stages.
- Provides inclusive recognition of effort and growth.
- Builds confidence in formal social settings and etiquette.
Typical hazards & measures
- Photosensitive seizures (strobes, flashing visuals) — Publish advance notices about lighting, remove strobe effects above 3 Hz, and display warning signs. Identify a quiet room, brief staff on seizure first aid, and offer a non-flash lighting option.
- Crowd congestion at entry and exits — Pre-map lanes with barriers and assign timed ticket slots. Take live headcounts with clickers and coordinate “hold and release” via radios. Staff and sign an overflow foyer and split exits at close. Provide an accessible fast-track. Post live updates and debrief every 30 minutes.
- Open flames / high fire load in décor — Prefer LED candles and fairy lights. If flame is used, keep 30 cm clearance, use flame-retardant drapes, and station extinguishers. Conduct pre-event fire tests and ensure routes remain clear.
- Glassware breakage — Use polycarbonate where possible. Restrict glass to tables and run regular sweeps. Cordon off hazards immediately and reroute foot traffic.
- Confetti cannons / effects — Hire licensed operators, agree plans, aim effects above head height, and clear debris between sets. Ban pyrotechnics without trained crew.
How to use this template
- Click Create Risk Assessment: Prom or Graduation Event to begin immediately.
- Review suggested hazards and measures, then tailor as needed.
- Download your PDF. Create a free account if you want to save.
FAQ
Do I need an account to start?
You can begin filling out your risk assessment straight away. Create a free account if you want to save your work.
Can I download a PDF?
Yes - download a clean, professional PDF at the end.
Can I edit a saved assessment?
Yes, personal and unlimited members can edit saved assessments from the account dashboard.