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Prom or Graduation Event Risk Assessment Template
Create a professional, comprehensive risk assessment for prom or graduation event in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for prom or graduation event in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Encourages student leadership in planning and delivery.
Marks milestones and celebrates collective achievement.
Builds confidence in formal social settings and etiquette.
Engages families and community in positive celebration.
Provides inclusive recognition of effort and growth.
Typical hazards & measures
Open flames / high fire load in décor
— Prefer LED candles and fairy lights. If flame is used, keep 30 cm clearance, use flame-retardant drapes, and station extinguishers. Conduct pre-event fire tests and ensure routes remain clear.
Transport, arrival and dispersal at night
— Deploy marshals, light car parks, match headcounts to transport, and provide text updates. Mark rideshare zones and share curfew instructions.
Electrical / AV faults
— Use PAT-tested inventory and RCD protection on distribution. Route cables through ramps or flown lines and keep liquids away. Label isolation switches, stage spare microphones, and restrict racks to technicians.
First aid and medical response gaps
— Appoint medical lead, staff first-aid point, test AED, and ensure clear ambulance access. Use radios and incident codes.
Weather exposure for outdoor ceremonies
— Check forecast hourly, set weather triggers, and plan for shade or cover. Provide sunscreen, water stations, and an indoor fallback.
How to use this template
Click Create Risk Assessment: Prom or Graduation Event to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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