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Home » Risk Assessment Templates » School & Education » Book Fair Activity

Book Fair Risk Assessment Template

Create a professional, comprehensive risk assessment for book fair in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.

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What this covers.

This template focuses on typical risks and controls for book fair in school & education settings. You can add, remove or adapt items to match your context.

Potential benefits

Raises funds or credit for school libraries.
Engages families in literacy through shared selection.
Increases access to diverse texts and authors.
Builds practical money handling and budgeting skills.
Motivates reading by offering learner choice.

Typical hazards & measures

Outdoor marquee and weather — Use rated marquee with ballast or stakes per manufacturer. Check gust forecast and suspend trading if winds exceed limits. Secure sidewalls, manage rain run-off, and provide slip mats at thresholds. Keep electrics off ground and have a warm/wet refuge plan.
Vehicle movements during delivery — Schedule deliveries outside pupil times and cone off loading zones. Use banksmen for reversing, set a 5 mph limit, and keep pupils behind barriers. Use trolleys with brakes, move loads via agreed routes avoiding steps and ramp edges, and suspend if crowds gather.
Electrical equipment use — Only PAT-tested equipment and hired tills. Use RCD protection for all temporaries, avoid overloading, and keep chargers on non-combustible surfaces. Position power supplies behind tables, deny pupil access, and isolate power quickly if faults appear.
Cash handling and theft — Minimise cash by promoting card payments. Site tills away from doors, keep float small, and store surplus in a locked cash box out of view. Two-person counts, discreet banking to safe or office, and never leave tills unattended. Provide a theft-report protocol.
Noise levels and acoustics — Avoid amplified music. Stagger class visits, keep announcements brief, and provide a quiet corner for pupils who need it. Close doors to teaching areas, use soft furnishings to dampen echo, brief staff on noise cues, and adjust flow if pupils show distress.

How to use this template

Click Create Risk Assessment: Book Fair to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.

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Select benefits

Select the benefits that apply - you can edit, remove, or add new ones during the wizard.

Select the hazards that apply - you can edit, remove, or add new ones during the wizard.

Select benefits

Builds practical money handling and budgeting skills. Encourages discussion about genres and interests. Engages families in literacy through shared selection. Increases access to diverse texts and authors. Motivates reading by offering learner choice. Raises funds or credit for school libraries.

Select hazards

Accessibility barriers Ensure step-free routes, 1.2 m aisle widths, and quiet times on request. Provide a seated browse area and staff assistance for high shelves. Place signage at child and adult height, and offer large-print prices or QR menus. Reserve nearby parking/drop-off. Allergies and sensitivities Keep scented items, dusty second-hand books, and latex balloons off the stall. Provide good ventilation, label any craft materials, and keep hand-sanitiser fragrance-free. Hold tissues/wipes nearby and advise staff on how to respond to mild reactions. Blocked evacuation routes Mark all exits with compliant signs and hold doors open with approved retainers. Keep a 1.5 m spine aisle and prohibit parking of prams or stock in exit corridors. Assign a fire marshal to patrol routes and rehearse a simple sweep/roll-call procedure. Cash handling and theft Minimise cash by promoting card payments. Site tills away from doors, keep float small, and store surplus in a locked cash box out of view. Two-person counts, discreet banking to safe or office, and never leave tills unattended. Provide a theft-report protocol. Crowd density Set maximum room capacity and one-way flow. Use timed entry or class slots, clear queuing lanes, and steward at pinch points. Brief staff on crowd cues, open overspill space if congestion builds, and keep aisles 1.2 m+ wide for wheelchairs and prams. Data handling at point of sale Collect only necessary details on order forms. Store forms face-down, in a folder, and transfer promptly to a locked office. Do not photograph payment cards; use approved terminals. Brief staff on confidentiality and destroy forms when orders are fulfilled. Electrical equipment use Only PAT-tested equipment and hired tills. Use RCD protection for all temporaries, avoid overloading, and keep chargers on non-combustible surfaces. Position power supplies behind tables, deny pupil access, and isolate power quickly if faults appear. Fire load and ignition sources Limit paper displays and keep them clear of lights and heaters. Maintain a 1 m buffer from exits, keep extinguishers visible, and brief staff on alarm points. Prohibit open flames, check emergency lighting weekly, and ensure vents are clear in marquees. Infection control and hygiene Provide hand-sanitiser at entry and till. Clean high-touch areas (tills, pens) regularly. Keep anyone with symptoms away. Ventilate rooms, and place tissues and a bin at the exit. Encourage card over cash and provide wipes for shared tablets or scanners. Manual handling of stock Provide trolleys, sack trucks, and team lifts for heavy boxes. Cap box weight to 15–20 kg. Train volunteers on safe lifting, rotate tasks to limit strain, and store heavier boxes at waist height. Use gloves and break down loads over more, smaller trips. Noise levels and acoustics Avoid amplified music. Stagger class visits, keep announcements brief, and provide a quiet corner for pupils who need it. Close doors to teaching areas, use soft furnishings to dampen echo, brief staff on noise cues, and adjust flow if pupils show distress. Outdoor marquee and weather Use rated marquee with ballast or stakes per manufacturer. Check gust forecast and suspend trading if winds exceed limits. Secure sidewalls, manage rain run-off, and provide slip mats at thresholds. Keep electrics off ground and have a warm/wet refuge plan. Safeguarding and lost children Use wristbands or tickets with teacher contact. Operate class-by-class entry with staff presence, and designate a safe point for separated pupils. No one-to-one areas or closed rooms. All volunteers DBS-checked or supervised; follow school safeguarding policy. Sharp tools during setup Limit knife use to trained adults. Use safety knives with retracting blades, cut away from body on a mat, and store blades in a locked tin between tasks. Collect all wrap ties/staples, sweep the area before pupils enter, and account for blades at close-down. Slips, trips and falls Walk the route and remove hazards before opening. Tape down thresholds, use non-slip mats at entrances, and keep floors dry. Box stock under tables, not in aisles. Provide wet-floor signs and assign a roving checker to keep walkways clear throughout the event. Step stools and ladder use Avoid work at height by pre-building displays at floor level. If needed, use a stable step with handhold, spotter support, and keep three points of contact. No pupil use. Inspect before use and prohibit stretching beyond shoulder line or moving while standing. Trailing cables and power leads Route cables overhead or via cable protectors; avoid crossing aisles. Use gaffer tape only as a secondary fix. Keep sockets off the floor, test RCDs, and prohibit daisy-chains. Add signage at low-level runs, record a pre-opening cable check, and recheck midday. Unstable displays and shelving Use purpose-designed book stands only. Weight bases with sandbags where needed, and keep displays below shoulder height. Secure freestanding units to a wall or tether point, and keep 1.2 m clearance. Inspect after restocking and remove any damaged units. Vehicle movements during delivery Schedule deliveries outside pupil times and cone off loading zones. Use banksmen for reversing, set a 5 mph limit, and keep pupils behind barriers. Use trolleys with brakes, move loads via agreed routes avoiding steps and ramp edges, and suspend if crowds gather. Waste and packaging management Break down cardboard promptly, bag soft plastics, and keep waste in lidded carts away from exits. Collect cable ties and staples as you go. Arrange end-of-event uplift, and keep loading routes clear. Provide gloves for waste handling and a small first-aid kit.

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