Book Fair Risk Assessment Template

Typical hazards & measures

• Data handling at point of sale — Collect only necessary details on order forms. Store forms face-down, in a folder, and transfer promptly to a locked office. Do not photograph payment cards; use approved terminals. Brief staff on confidentiality and destroy forms when orders are fulfilled.
• Slips, trips and falls — Walk the route and remove hazards before opening. Tape down thresholds, use non-slip mats at entrances, and keep floors dry. Box stock under tables, not in aisles. Provide wet-floor signs and assign a roving checker to keep walkways clear throughout the event.
• Allergies and sensitivities — Keep scented items, dusty second-hand books, and latex balloons off the stall. Provide good ventilation, label any craft materials, and keep hand-sanitiser fragrance-free. Hold tissues/wipes nearby and advise staff on how to respond to mild reactions.
• Infection control and hygiene — Provide hand-sanitiser at entry and till. Clean high-touch areas (tills, pens) regularly. Keep anyone with symptoms away. Ventilate rooms, and place tissues and a bin at the exit. Encourage card over cash and provide wipes for shared tablets or scanners.
• Vehicle movements during delivery — Schedule deliveries outside pupil times and cone off loading zones. Use banksmen for reversing, set a 5 mph limit, and keep pupils behind barriers. Use trolleys with brakes, move loads via agreed routes avoiding steps and ramp edges, and suspend if crowds gather.