Off-site Sporting Event Risk Assessment Template

Typical hazards & measures

• Weather and environmental exposure — Review forecasts and apply heat and cold plans, provide shade, sunscreen, layers and shelters, cancel or postpone for lightning, high winds or poor air quality, adjust start times where sensible, dry slippery routes after rain, and notify families promptly of changes.
• Personal belongings and valuables — Establish a supervised kit base, advise pupils to bring minimal valuables, lock changing rooms or use sealable bags, assign a monitor for the base, photograph found items for recovery, and publish a simple reclaim process after the event.
• Contact, collision and tackling — Coach safe technique appropriate to age and weight, brief officials on emphasis and concussion protocol, remove any player with suspected concussion, enforce respect codes toward opponents and referees, and keep substitutes and staff in designated safe zones.
• Unknown venue layout and access — Request a plan in advance, identify changing rooms, first aid, the AED, muster points and toilets, choose a supervised team base, brief boundaries and rendezvous points to pupils, position staff at busy junctions, and adapt arrangements after a short orientation walk.
• Venue emergency procedures — Confirm alarms, assembly points and shelter rooms on arrival, identify locked gates and alternative exits, align the school plan with the host procedures, brief pupils on the local signal before play, and keep all exit routes clear of bags and equipment.