Off-site Sporting Event Risk Assessment Template

Typical hazards & measures

• Inclusion and additional needs — Prepare individual risk plans, provide visual schedules and planned rests or sensory breaks, adjust rules or equipment where permitted, assign buddies for movement, ensure accessible routes and toilets at the host, and brief officials on agreed accommodations.
• Playing surface hazards — Inspect pitches and tracks on arrival, remove debris and mark holes, agree no-play zones with officials, check for glass, sprinklers and unsecured goals, verify line markings and run-off areas, suspend play on saturated or frozen ground, and document defects to the host.
• Weather and environmental exposure — Review forecasts and apply heat and cold plans, provide shade, sunscreen, layers and shelters, cancel or postpone for lightning, high winds or poor air quality, adjust start times where sensible, dry slippery routes after rain, and notify families promptly of changes.
• Personal belongings and valuables — Establish a supervised kit base, advise pupils to bring minimal valuables, lock changing rooms or use sealable bags, assign a monitor for the base, photograph found items for recovery, and publish a simple reclaim process after the event.
• Toilets and isolated facilities — Select toilets close to team bases, use a pass-out card and buddy system, and staff corridor pinch points at busy times. Prohibit solo trips for younger pupils, provide emergency contact cards, sweep facilities before departure, and relocate base if supervision sightlines are poor.