Off-site Sporting Event Risk Assessment Template

Typical hazards & measures

• Travel by coach or minibus — Use licensed operators and require seat belts, seat staff throughout to supervise, secure all equipment, confirm routes and ETAs in advance, carry contacts, first aid and a breakdown plan, complete headcounts at boarding, during stops and on arrival, and brief pupils on emergency exits.
• Unknown venue layout and access — Request a plan in advance, identify changing rooms, first aid, the AED, muster points and toilets, choose a supervised team base, brief boundaries and rendezvous points to pupils, position staff at busy junctions, and adapt arrangements after a short orientation walk.
• Equipment, kit and PPE — Check studs, laces, mouthguards, helmets and shin pads before play, label shared kit and carry spares, quarantine damaged items immediately, secure goals and posts with rated anchors, manage jewellery within rules, and keep wet kit away from electrical equipment.
• Public transport use — Pre-plan primary and backup routes and purchase group tickets, direct boarding and alighting with staff at doors, pair pupils in buddies with high-visibility where needed, rehearse separation steps, and carry contingency fares and a charged phone to respond to service changes.
• Toilets and isolated facilities — Select toilets close to team bases, use a pass-out card and buddy system, and staff corridor pinch points at busy times. Prohibit solo trips for younger pupils, provide emergency contact cards, sweep facilities before departure, and relocate base if supervision sightlines are poor.