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Home » Risk Assessment Templates » School & Education » Concert Activity

Concert Risk Assessment Template

Create a professional, comprehensive risk assessment for concert in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.

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What this covers.

This template focuses on typical risks and controls for concert in school & education settings. You can add, remove or adapt items to match your context.

Potential benefits

Engages families and community with student achievement.
Strengthens ensemble listening and collaboration.
Develops discipline through rehearsal and practice.
Provides authentic assessment of progress and effort.
Builds performance confidence and stage presence.

Typical hazards & measures

Weather exposure (for outdoor concerts) — Check forecasts hourly, set up shelters and windproof barriers, and secure tents and marquees. Create rain plans, suspend shows in dangerous weather, and keep staff prepared to guide audiences calmly indoors.
Transport and traffic congestion — Use marshals and signage, designate car drop-off points, and stagger arrival times. Coordinate with local councils and provide public transport guidance in event communications.
Crowd surges — Control audience flow using trained stewards, ticket scanning, and barriers. Mark safe standing zones, brief staff on surge control, and rehearse clear crowd evacuation routes with signage, PA announcements, and visible exits.
Heat exhaustion or cold exposure — Provide water stations, shaded rest areas, blankets, and fans/heaters. Make public announcements about safety and allow re-entry to cars or indoor spaces to cool off or warm up.
Noise spill to neighbours — Monitor boundary decibels with sound meters, rotate speaker angles, enforce curfews, and distribute neighbourhood notices ahead of time. Create a hotline for complaints during the show.

How to use this template

Click Create Risk Assessment: Concert to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.

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Select benefits

Select the benefits that apply - you can edit, remove, or add new ones during the wizard.

Select the hazards that apply - you can edit, remove, or add new ones during the wizard.

Select benefits

Builds performance confidence and stage presence. Develops discipline through rehearsal and practice. Encourages appreciation of music and the arts. Engages families and community with student achievement. Provides authentic assessment of progress and effort. Strengthens ensemble listening and collaboration.

Select hazards

Access routes blocked (emergency exits) Inspect exits hourly, keep them unlocked and unobstructed, and mark with illuminated signs. Train staff in quick route clearing and assign sweep teams for evacuation readiness. Communication breakdown during event Issue radios to key staff, maintain backup contact sheets, and test signals before the event. Set hourly check-ins and hand out printed escalation plans for volunteers. Crowd surges Control audience flow using trained stewards, ticket scanning, and barriers. Mark safe standing zones, brief staff on surge control, and rehearse clear crowd evacuation routes with signage, PA announcements, and visible exits. Electrical shock or fire PAT-test all electrical items, use RCD-protected circuits, elevate power cables, and keep equipment away from moisture. Brief tech staff and volunteers on isolation switches and fire extinguisher use. Emergency evacuation confusion Train staff thoroughly, rehearse drills, and print clear evacuation maps for all entry points. Use multilingual or symbol signage and pre-recorded PA messages for calm communication. Excessive noise / hearing damage Monitor decibel levels, limit exposure with breaks, and distribute ear protection at entry. Position speakers to direct sound away from front rows and post warnings at high-volume zones for staff and audience. Fire hazards (smoking backstage, pyros) Ban open flames except approved effects, enforce no-smoking policies, and store fire extinguishers at exits. Rehearse evacuation and assign trained fire marshals during performances. Heat exhaustion or cold exposure Provide water stations, shaded rest areas, blankets, and fans/heaters. Make public announcements about safety and allow re-entry to cars or indoor spaces to cool off or warm up. Intoxication and rowdy behaviour Use age checks, limit alcohol sales, brief staff in conflict de-escalation, and position security near entrances. Create safe ejection procedures and ensure clear communication with parents for under-18s. Lighting blinding performers or audience Conduct full lighting rehearsals to adjust angles and glare. Install diffusers, set blackout zones for tech crew, and maintain live monitoring for adjustments during the event. Lighting rig collapse or failure Hire certified riggers, double-secure all fixtures with safety chains, test load distribution, and check daily for wear. Position lighting away from audience seating and rehearse power-down procedures for emergencies. Lost children or separated attendees Set up a brightly signed reunion point, brief staff on child-safety procedures, and provide radios for quick coordination. Make PA announcements discreetly to avoid panic. Medical emergencies / dehydration Assign first-aiders, provide accessible water, keep first-aid kits stocked, and create a designated medical zone. Train staff to spot distress and liaise with emergency services. Post visible signage for assistance. Noise spill to neighbours Monitor boundary decibels with sound meters, rotate speaker angles, enforce curfews, and distribute neighbourhood notices ahead of time. Create a hotline for complaints during the show. Performer or staff injury backstage Keep backstage routes wide and clear, mark hazards with reflective tape, and provide grip flooring. Train staff in manual handling and post first-aid access maps in staff-only areas. Post-event crush at exits Keep multiple exits open, assign marshals to stagger audience release, and use PA cues and lighting sequences to slow exit flow. Inspect stairways and remove obstacles in advance. Security threats or unruly behaviour Employ licensed security staff, install cameras, conduct bag checks, and brief all staff on threat escalation. Maintain a direct police liaison plan and designate safe refuge points. Sound system failure Test all equipment pre-show, use surge protection and backup amplifiers. Have spare mics, trained tech staff, and a clear plan for switching to manual announcements if systems fail. Technology failure (ticketing, lights, sound) Keep printed ticket lists, duplicate lighting and sound setups, and staff a technical support team onsite. Have battery-powered microphones and backup power sources for essential systems. Temporary staging failure Use only certified staging, follow manufacturer weight limits, double-check anchor points, and test for stability. Inspect after rehearsals and daily, have backup crew on standby, and cordon off unsafe areas quickly if needed. Transport and traffic congestion Use marshals and signage, designate car drop-off points, and stagger arrival times. Coordinate with local councils and provide public transport guidance in event communications. Trip hazards from cables or stage edges Secure all cables in rubber protectors or overhead. Highlight steps and edges with reflective tape, maintain clutter-free walkways, and inspect staging before each performance and during breaks to identify hazards quickly. Unauthorized entry / ticket fraud Implement ticket scanning, use secure wristbands, staff entrances, and install temporary fencing. Provide stewards to monitor access and manage lost-ticket scenarios with ID verification. Venue overcrowding Monitor numbers with clickers or apps, stagger entry times, and enforce a strict capacity cap. Open extra exits, use wristbands to track re-entry, and plan staff patrols to keep aisles clear and avoid over-congestion. Weather exposure (for outdoor concerts) Check forecasts hourly, set up shelters and windproof barriers, and secure tents and marquees. Create rain plans, suspend shows in dangerous weather, and keep staff prepared to guide audiences calmly indoors.

FAQ

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Can I download a PDF?

Yes - download a clean, professional PDF at the end.

Can I edit a saved assessment?

Yes, personal and unlimited members can edit saved assessments from the account dashboard.

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