Corporate Events Risk Assessment

Typical hazards & measures

• Electrical hazards — Conduct PAT testing for all electrical equipment, use certified installers, and avoid overloading circuits. Protect cables with covers and position them away from foot traffic. Maintain an accessible emergency power shut-off system.
• Lost property — Set up a clearly labeled lost and found desk with secure storage. Use tracking systems for high-value items, and communicate policies for claiming lost items to attendees post-event.
• Insufficient accessibility for disabled attendees — Provide wheelchair-accessible pathways, ramps, and restrooms. Offer reserved seating close to stages or screens and ensure clear signage for accessible routes. Train staff to assist attendees with disabilities and conduct a pre-event accessibility audit.
• Stage collapse or instability — Ensure stages are installed by certified professionals and inspected before the event. Verify weight capacity and secure any props, decorations, or AV equipment. Restrict access to authorized personnel and conduct regular checks during the event.
• Adverse weather conditions — Develop a contingency plan for outdoor events, including tents or indoor relocation options. Monitor forecasts and update attendees on weather-related changes. Provide umbrellas or covered walkways.