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Assembly or Large Group Gathering Risk Assessment
Create a professional, comprehensive risk assessment for assembly or large group gathering in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for assembly or large group gathering in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Encourages student leadership through hosting and performance roles.
Develops listening, presenting, and audience etiquette.
Builds community identity and shared values across the school.
Enables celebration of achievement and important messages at scale.
Strengthens inclusion by bringing diverse groups together regularly.
Typical hazards & measures
Power outage during event
— Brief a "lights out" hold, equip ushers with torches, and illuminate exits on separate circuits or emergency lighting. Pause movement until routes are verified safe, then evacuate orderly.
Outdoor or off-site assembly weather
— Check forecasts, shade in sun, shelter in rain/wind, and move to wet-weather plans early. Mark dry routes on grass and keep a heated indoor fallback.
Entrance congestion and queuing
— Stagger arrival by year or corridor, create barriered serpentine queues, open multiple doors with marshals, and brief "keep moving" routes. Suspend late entry at peak and resume between segments to avoid doorway build-up.
Supervision ratios and briefings
— Set ratios appropriate to age/risk, place staff to cover aisles and exits, and deliver a pre-event safety brief to all adults, including volunteers.
Accessibility and evacuation of mobility users
— Reserve spaces with clear lines of sight, brief buddies and lift teams, and plan refuge points with two-way comms. Drill alternative routes avoiding steps/ramps too steep.
How to use this template
Click Create Risk Assessment: Assembly or Large Group Gathering to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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