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Assembly or Large Group Gathering Risk Assessment
Create a professional, comprehensive risk assessment for assembly or large group gathering in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers
This template focuses on typical risks and controls for assembly or large group gathering in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Builds community identity and shared values across the school.
Develops listening, presenting, and audience etiquette.
Enables celebration of achievement and important messages at scale.
Strengthens inclusion by bringing diverse groups together regularly.
Improves logistical awareness for safe movement of large groups.
Typical hazards & measures
Ventilation and heat build-up
— Pre-flush the hall, monitor CO₂/temperature, open high vents/doors between segments, and shorten durations in heat alerts. Provide water and adjust dress code.
Manual handling for setup/teardown
— Use trolleys and team lifts for chairs/risers, cap stack heights, and train staff in safe technique. Schedule setup windows to avoid rush and fatigue.
Entrance congestion and queuing
— Stagger arrival by year or corridor, create barriered serpentine queues, open multiple doors with marshals, and brief "keep moving" routes. Suspend late entry at peak and resume between segments to avoid doorway build-up.
Behaviour and crowd dynamics
— Set ground rules, use visible staff at hot spots, pause the programme if noise rises, and release rows in order at the end. Reflect with groups after any near miss.
Blocked or inadequate egress
— Keep aisles/doors clear, tape chair rows to preserve gangways, station stewards at exits, and rehearse two-route evacuations. Remove trip sources from routes and test door furniture before events.
How to use this template
Click Create Risk Assessment: Assembly or Large Group Gathering to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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