Children's ministry & Sunday school Risk Assessment Template

Typical hazards & measures

• Craft tools and materials — Provide age-suitable scissors, glue, and tools; store blades inaccessible to young children. Use non-toxic supplies, supervise hot glue guns by adults only, and allocate tidy zones with trays. Clean spills promptly, and brief children on safe tool passing and seated crafting.
• Registration and collection procedures — Operate pre-registration and sign-in/out with photo ID checks, record attendance and contact details, and issue pickup tokens. Brief volunteers on authorised collectors, hold children in the room until verified, and escalate to the safeguarding lead if a mismatch occurs.
• Allergies and food handling — Collect allergy info at registration, label snacks clearly, and avoid high-risk items like nuts without written consent. Use colour-coded utensils, segregate foods, wash hands before serving, and keep an epinephrine and first-aid kit accessible with trained adults present.
• Photography and image sharing — Collect image consent at enrolment and clearly mark no-photo children on the register. Limit photography to designated team devices, disable location data, and store images securely with retention periods. Do not post names with images; obtain extra consent for public use.
• Outdoor play areas — Check gates, fencing, and surfacing before use; remove litter, glass, and animal fouling. Define boundaries, position adults at corners, and set whistle signals. Provide weather-appropriate clothing, water, and shade, and adapt duration to temperature and UV conditions.