Standard Office-Based Roles Risk Assessment Template

Typical hazards & measures

• Storage systems and falling objects — Use stable shelving anchored to walls; avoid overloading and store heavy items low. Keep top shelves for light, infrequent items with steps provided. Close drawers, use bookends, and avoid stacking above head height. Inspect quarterly for damage and rectify promptly.
• Indoor air quality and ventilation — Service ventilation to achieve adequate fresh air; keep vents unobstructed and maintain filters. Manage office plants and damp promptly; isolate dusty works and increase air changes during peaks. Encourage opening windows when feasible and monitor CO₂ to identify problem areas.
• Security and access control — Control entry with badges and visitor sign-ins; challenge unknown persons politely. Keep valuables out of sight, lock rooms after hours, and use privacy screens for confidential work. Maintain CCTV where lawful and ensure lighting covers entrances, car parks and cycle stores.
• Display screen equipment (DSE) use — Provide ergonomic chairs, adjustable screens and footrests; set up monitor at eye height and arm’s length. Train staff to vary posture, take micro-breaks every 30–60 minutes, and use shortcuts to reduce repetition. Offer eyesight tests and prompt reporting of discomfort.
• Slips, trips and falls in walkways — Keep routes clear, dry and evenly lit; secure mats and cables; mark changes in level and repair damaged flooring quickly. Set tidy-desk and bag storage rules, place bins off routes, and inspect at start of day. Encourage prompt reporting and cone any spills until cleaned.