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Standard Office-Based Roles Risk Assessment Template
Create a professional, comprehensive risk assessment for standard office-based roles in office & professional services settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for standard office-based roles in office & professional services settings. You can add, remove or adapt items to match your context.
Potential benefits
Centralised coordination improves communication between departments, reducing errors and duplication while accelerating decision making.
Secure handling of information enables accurate records, compliance with regulations, and better service to stakeholders.
Regular desk-based work supports continuous professional development through mentoring, documentation, and access to digital learning.
Shared routines and clear processes build team cohesion and accountability, strengthening organisational culture.
Efficient administrative workflows enable reliable delivery of services, improving productivity and allowing teams to meet deadlines consistently.
Typical hazards & measures
Noise and distraction in open plan
— Designate quiet zones and collaboration areas; use soft finishes and screens to absorb sound. Encourage headsets for calls, book rooms for long meetings, and set etiquette on speaker use. Offer focus rooms and allow flexible work patterns during planned noisy activities.
Contractors and maintenance activities
— Pre-plan works, issue permits where needed, and brief contractors on site rules, fire routes and welfare. Isolate noisy, hot or dusty tasks, and schedule outside core hours. Segregate work zones with barriers and signage, and check competence and insurance before engagement.
Fire and evacuation readiness
— Maintain clear exits and signed routes, close-door policy after hours, and suitable extinguishers. Carry out drills, test alarms weekly, and brief visitors. Control ignition sources, keep combustibles tidy, and maintain PEEPs. Do not charge e-bikes or store fuel inside offices.
Display screen equipment (DSE) use
— Provide ergonomic chairs, adjustable screens and footrests; set up monitor at eye height and arm’s length. Train staff to vary posture, take micro-breaks every 30–60 minutes, and use shortcuts to reduce repetition. Offer eyesight tests and prompt reporting of discomfort.
Headset use and acoustic shock (call handling)
— Specify headsets with limiters and inline protection; cap peaks in softphone settings; test lines after faults; remove headsets during alarms; rotate tasks to reduce exposure; log and investigate incidents; provide alternative equipment and support for affected users.
How to use this template
Click Create Risk Assessment: Standard Office-Based Roles to begin immediately.
Review suggested hazards and measures, then tailor as needed.
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