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Standard Office-Based Roles Risk Assessment Template
Create a professional, comprehensive risk assessment for standard office-based roles in office & professional services settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for standard office-based roles in office & professional services settings. You can add, remove or adapt items to match your context.
Potential benefits
Efficient administrative workflows enable reliable delivery of services, improving productivity and allowing teams to meet deadlines consistently.
Regular desk-based work supports continuous professional development through mentoring, documentation, and access to digital learning.
Stable working patterns support talent retention and economic stability for staff, clients, and local communities.
Secure handling of information enables accurate records, compliance with regulations, and better service to stakeholders.
Centralised coordination improves communication between departments, reducing errors and duplication while accelerating decision making.
Typical hazards & measures
Car park and on-site traffic
— Provide marked pedestrian routes, speed limits and one-way systems in car parks. Designate accessible bays near entrances and keep loading zones supervised. Encourage reverse parking, grit in icy weather, and improve sightlines with mirrors and signage. Discourage phone use while moving.
Electrical equipment and cables
— Use only approved equipment; keep sockets uncrowded and cables managed to avoid trip and heat. Inspect plugs for damage before use, remove faulty kit, and allow adequate ventilation around power supplies. Unplug chargers overnight and train staff on safe isolation in emergencies.
Kitchen and break areas
— Designate kitchen areas with heat-resistant surfaces; control kettles, microwaves and toasters via an appliance policy and PAT; use gloves for hot items; segregate knives; label allergens; keep fridges ≤5°C; clean spills promptly; restrict children/visitors during busy times.
Cleaning substances and printer consumables
— Provide safety data for cleaning products and toners; store in labelled containers away from food. Train staff to change cartridges with gloves, avoid aerosols near people, and ventilate photocopier rooms. Keep spill kits ready and restrict access during deep cleans or fogging.
Portable heaters and small appliances
— Ban personal heaters unless authorised; allow only units with tip-over and overheat cut-outs; keep 1 m clearance from combustibles; never use extension leads or daisy-chain; unplug when unattended; PAT annually; fix drafts and provide local fans before permitting heaters.
How to use this template
Click Create Risk Assessment: Standard Office-Based Roles to begin immediately.
Review suggested hazards and measures, then tailor as needed.
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