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Standard Office-Based Roles Risk Assessment Template
Create a professional, comprehensive risk assessment for standard office-based roles in office & professional services settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for standard office-based roles in office & professional services settings. You can add, remove or adapt items to match your context.
Potential benefits
Regular desk-based work supports continuous professional development through mentoring, documentation, and access to digital learning.
Efficient administrative workflows enable reliable delivery of services, improving productivity and allowing teams to meet deadlines consistently.
Shared routines and clear processes build team cohesion and accountability, strengthening organisational culture.
Secure handling of information enables accurate records, compliance with regulations, and better service to stakeholders.
Centralised coordination improves communication between departments, reducing errors and duplication while accelerating decision making.
Typical hazards & measures
First aid and medical events
— Provide trained first aiders, stocked kits, and AEDs where risk or footfall warrants. Publish response procedures, keep incident logs, and display key contacts. Assess individual medical needs, store medicines appropriately, and ensure rapid access for emergency services.
Kitchen and break areas
— Designate kitchen areas with heat-resistant surfaces; control kettles, microwaves and toasters via an appliance policy and PAT; use gloves for hot items; segregate knives; label allergens; keep fridges ≤5°C; clean spills promptly; restrict children/visitors during busy times.
Stairs and ramps
— Maintain handrails both sides, nosings with high contrast, and good lighting. Keep stairs free of storage, set keep-left guidance, and discourage rushing or phone use. Inspect treads regularly and fix loose coverings. Provide lift access and assistance where mobility requires.
Contractors and maintenance activities
— Pre-plan works, issue permits where needed, and brief contractors on site rules, fire routes and welfare. Isolate noisy, hot or dusty tasks, and schedule outside core hours. Segregate work zones with barriers and signage, and check competence and insurance before engagement.
Headset use and acoustic shock (call handling)
— Specify headsets with limiters and inline protection; cap peaks in softphone settings; test lines after faults; remove headsets during alarms; rotate tasks to reduce exposure; log and investigate incidents; provide alternative equipment and support for affected users.
How to use this template
Click Create Risk Assessment: Standard Office-Based Roles to begin immediately.
Review suggested hazards and measures, then tailor as needed.
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