Real Estate and Property Services Risk Assessment Template

Typical hazards & measures

• Tenant injuries on managed property — Inspect public areas, stairs, and car parks regularly, documenting hazards. Install adequate lighting, grit paths in icy weather, and provide clear signage. Respond to complaints within set timeframes and review insurance coverage annually.
• Vehicle incidents in parking facilities — Ensure parking area safety with clear markings, lighting, speed limits, and mirrors. Repair potholes, enforce one-way routing, and inspect signage. Document near-misses, manage deliveries during low-traffic times, and liaise with tenants about safe driving practices.
• Slips, trips, and falls in properties — Pre-inspect all areas for uneven surfaces, loose rugs, wet patches, or clutter. Place hazard signage, improve lighting, and restrict access to high-risk spaces. Carry a torch for dim areas, tape down loose wires, and document any persistent issues for repair.
• Shared facilities and kitchen safety — PAT test all appliances, clean fridges weekly, label allergens, and post food safety guidance. Install fire blankets/extinguishers, mop spills immediately, and limit numbers in small kitchens. Provide hand hygiene signage and cleaning supplies.
• Vapor intrusion and underground contamination — Investigate for vapor intrusion risks from underground tanks or contaminated soil using environmental consultants. Monitor vapour levels in basements and subfloors, install mitigation systems and communicate transparently with tenants and stakeholders.