Education and Training Providers (Office-Based) Risk Assessment Template

Typical hazards & measures

• Stress and workload management for trainers — Rotate delivery duties, provide prep time in schedules, and ensure access to wellbeing support. Offer annual mental health first aid training for managers and debrief sessions post-event. Monitor workloads during busy training cycles.
• Lone working in offices or after events — Require sign-in/out, use lone-worker apps, and ensure doors are locked after hours. Avoid heavy tasks when alone, keep emergency contacts visible, and restrict late training prep to secure floors.
• Fire safety in office/training environments — Conduct quarterly drills, maintain extinguishers and exit signage, and designate fire wardens. Keep escape routes clear of flip charts or chairs, and install smoke alarms in all training rooms. Review venue fire plans for external locations.
• External venue hire risks — Inspect venues for accessibility, exits, and AV readiness. Agree responsibilities with venue managers for safety, cleaning, and first aid. Document agreements, check insurance, and provide risk information to attendees pre-event.
• Visitor management and reception safety — Require sign-in, ID checks, and visitor badges. Keep reception areas clear, mark accessible exits, and train staff in emergency procedures. Lock back offices, and supervise visitors in secure areas.