Workshops and Training Risk Assessment

Typical hazards & measures

• Use of tools — Ensure all tools are inspected prior to use for damage or wear, and remove defective tools from the workspace. Provide participants with a safety briefing on proper tool usage, including demonstrations for complex tools. Supply appropriate personal protective equipment (PPE), such as gloves or goggles, when necessary. Designate a facilitator to supervise tool usage and address improper handling. Restrict access to tools that require advanced training to qualified individuals only, and ensure tools are stored securely when not in use.
• Inadequate event signage — Design clear, concise signage and place it at key decision points such as entrances, hallways, and restrooms. Supplement physical signs with digital maps or apps for navigation.
• Insufficient lighting — Verify all light sources, including emergency lighting, are operational. Install portable lights in dim areas and use blackout curtains if external lighting affects presentations. Have backup light sources such as rechargeable lamps available.
• Noise from other rooms — Book venues with separated or soundproofed spaces. Communicate with adjacent users to coordinate schedules and reduce conflicting activities. Utilize noise-canceling equipment where necessary.
• Limited restroom facilities — Inform participants in advance of restroom locations and expected wait times. Arrange for additional portable restrooms if needed, or schedule breaks strategically to accommodate everyone.