Corporate Events Risk Assessment Template

Typical hazards & measures

• Hazardous materials exposure — Identify any hazardous materials that may be present, such as cleaning agents or equipment fuels. Store these materials securely and restrict access to authorized personnel. Provide appropriate personal protective equipment (PPE) for staff handling such materials and ensure proper training in their use.
• Security breaches — Hire trained security personnel and implement a controlled entry system with ID checks or wristbands. Install CCTV at key points and designate secure areas for VIPs or sensitive equipment. Train staff on security protocols.
• Food poisoning — Vet caterers for food safety compliance and inspect storage facilities. Require vendors to maintain the cold chain and label allergens. Conduct random checks of food temperature during service.
• Lost children or vulnerable attendees — Establish a clearly marked lost and found point with trained staff. Ensure staff have identification and procedures for reuniting individuals. Provide wristbands for children with guardian contact details.
• Electrical hazards — Conduct PAT testing for all electrical equipment, use certified installers, and avoid overloading circuits. Protect cables with covers and position them away from foot traffic. Maintain an accessible emergency power shut-off system.