Corporate Events Risk Assessment Template

Typical hazards & measures

• Equipment failure — Test all equipment during setup and have backup systems available. Hire technicians for troubleshooting and arrange spare parts for critical items. Ensure proper storage and handling of sensitive devices.
• Lost children or vulnerable attendees — Establish a clearly marked lost and found point with trained staff. Ensure staff have identification and procedures for reuniting individuals. Provide wristbands for children with guardian contact details.
• Lost property — Set up a clearly labeled lost and found desk with secure storage. Use tracking systems for high-value items, and communicate policies for claiming lost items to attendees post-event.
• Noise-induced hearing damage — Monitor sound levels to ensure they remain within safe decibel limits. Provide ear protection for staff working near loudspeakers. Use directional speakers to minimize sound dispersion and designate quiet zones for attendee comfort.
• Hazardous materials exposure — Identify any hazardous materials that may be present, such as cleaning agents or equipment fuels. Store these materials securely and restrict access to authorized personnel. Provide appropriate personal protective equipment (PPE) for staff handling such materials and ensure proper training in their use.