Corporate Events Risk Assessment Template

Typical hazards & measures

• Inadequate sanitation facilities — Provide sufficient restrooms based on attendee numbers, including accessible options. Ensure regular cleaning schedules are maintained throughout the event. Supply hand sanitizing stations at key locations and monitor facility usage to prevent overcrowding.
• Lost children or vulnerable attendees — Establish a clearly marked lost and found point with trained staff. Ensure staff have identification and procedures for reuniting individuals. Provide wristbands for children with guardian contact details.
• Hazardous materials exposure — Identify any hazardous materials that may be present, such as cleaning agents or equipment fuels. Store these materials securely and restrict access to authorized personnel. Provide appropriate personal protective equipment (PPE) for staff handling such materials and ensure proper training in their use.
• Untrained staff or volunteers — Provide detailed training sessions and distribute role-specific manuals before the event. Ensure supervisors are available for guidance. Perform regular checks to ensure tasks are carried out effectively.
• Cold or wet weather risks — Provide covered areas and portable heaters for cold events. Arrange for raincoats or ponchos and ensure walkways are slip-resistant. Use tents or marquees with proper drainage to manage water accumulation during rain.