Wedding Planning Risk Assessment

Typical hazards & measures

• Food allergies — Conduct a pre-event survey to gather dietary restrictions, collaborate closely with caterers to ensure allergen-free preparation areas, label food items with allergen warnings, and prepare alternative meals for high-risk allergens like nuts or shellfish.
• Unauthorized access to restricted areas — Clearly mark restricted areas and secure them with physical barriers or locks. Assign event staff or security personnel to monitor these areas and enforce access controls. Use wristbands or ID badges to identify authorized personnel.
• Overcrowding — Determine the venue’s capacity and ensure guest numbers do not exceed this limit. Provide separate spaces for activities (e.g., dining, dancing) and use event staff to monitor crowd density, redirecting flow when necessary.
• Parking shortages — Reserve parking spaces well in advance, hire parking attendants to organize efficient layouts, offer shuttle services for remote lots, and share clear parking maps and directions with guests. Monitor lot capacity throughout the event.
• Limited restroom availability — Assess guest numbers to determine restroom requirements, including options for guests with disabilities. Arrange additional portable restrooms if venue facilities are insufficient, and schedule frequent cleaning and restocking during the event.