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Use of ICT Equipment Risk Assessment Template
Create a professional, comprehensive risk assessment for use of ict equipment in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for use of ict equipment in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Supports creativity through multimedia production and coding.
Connects learning with real world digital tools and careers.
Enhances research skills and critical evaluation of sources.
Increases access to adaptive technologies for inclusion.
Develops digital literacy, typing, and information management.
Typical hazards & measures
Online communication and cyberbullying
— Use approved platforms; moderate chats; archive logs; set classroom netiquette; block anonymous messaging; escalate concerns to safeguarding; teach reporting; disable peer DMs during lessons unless needed for a task.
Printer and copier hazards
— Site devices on stable surfaces with airflow; train staff to clear jams safely; store toner locked; wear gloves for spills; allow cool-down before maintenance; keep lids shut during scans; manage paper stacks to avoid lifting injuries.
Malware and phishing attacks
— Filter email/web; auto-patch OS and apps; run endpoint protection; sandbox unknown files; teach “stop-check-report”; simulate phish for staff; isolate and reimage infected devices; back up curriculum data to managed cloud.
Overheating and ventilation of devices
— Keep vents clear of papers/cloths; use trolleys/racks with airflow; clean filters termly; avoid stacking laptops; monitor ambient temps; relocate kit from radiators; power down overheating units and log tickets for cleaning or fan replacement.
Image capture, audio and recording consent
— Maintain current media consents; label non-consent pupils on register; default to back-of-room seating or blur tools; disable geotags; store files on school drives only; brief pupils on respectful capture and publishing.
How to use this template
Click Create Risk Assessment: Use of ICT Equipment to begin immediately.
Review suggested hazards and measures, then tailor as needed.
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