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Use of ICT Equipment Risk Assessment
Create a professional, comprehensive risk assessment for use of ict equipment in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
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What this covers.
This template focuses on typical risks and controls for use of ict equipment in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Supports creativity through multimedia production and coding.
Teaches e safety, privacy, and respectful online behaviour.
Increases access to adaptive technologies for inclusion.
Enhances research skills and critical evaluation of sources.
Develops digital literacy, typing, and information management.
Typical hazards & measures
Passwords and weak authentication
— Enforce strong, unique passwords; rotate termly for pupils; MFA for staff/admin; prevent shared logins; password vault for staff; instant reset route in class; auto-lock screens after short inactivity.
Eye strain and screen glare
— Position screens perpendicular to windows; use blinds; adjust brightness/contrast; follow 20-20-20 breaks; avoid high-glare white themes; enable blue-light modes late in the day.
Printer and copier hazards
— Site devices on stable surfaces with airflow; train staff to clear jams safely; store toner locked; wear gloves for spills; allow cool-down before maintenance; keep lids shut during scans; manage paper stacks to avoid lifting injuries.
Shared device hygiene and infection control
— Allocate one device per session; disinfect touchpoints between classes; provide hand sanitiser at entrances; rotate cloths/wipes; quarantine visibly soiled kit; avoid sharing headsets without disposable covers.
Overheating and ventilation of devices
— Keep vents clear of papers/cloths; use trolleys/racks with airflow; clean filters termly; avoid stacking laptops; monitor ambient temps; relocate kit from radiators; power down overheating units and log tickets for cleaning or fan replacement.
How to use this template
Click Create Risk Assessment: Use of ICT Equipment to begin immediately.
Review suggested hazards and measures, then tailor as needed.
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