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Assembly or Large Group Gathering Risk Assessment Template
Create a professional, comprehensive risk assessment for assembly or large group gathering in school & education settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.
Begin straight away; create a free account later if you want to save.
What this covers.
This template focuses on typical risks and controls for assembly or large group gathering in school & education settings. You can add, remove or adapt items to match your context.
Potential benefits
Develops listening, presenting, and audience etiquette.
Enables celebration of achievement and important messages at scale.
Strengthens inclusion by bringing diverse groups together regularly.
Encourages student leadership through hosting and performance roles.
Builds community identity and shared values across the school.
Typical hazards & measures
Trip hazards from cables and kit
— Route AV/PA cables overhead or under mats, tape down runs, keep cases off aisles, and mark low stands. Do a pre-open sweep to remove bags/coats from floors and steps.
Supervision ratios and briefings
— Set ratios appropriate to age/risk, place staff to cover aisles and exits, and deliver a pre-event safety brief to all adults, including volunteers.
Security alerts or suspicious items
— Pre-agree invac/evac triggers, keep assembly points and shelter-in-place rooms identified, and brief staff on "see it, say it" reporting. Coordinate with local responders.
Manual handling for setup/teardown
— Use trolleys and team lifts for chairs/risers, cap stack heights, and train staff in safe technique. Schedule setup windows to avoid rush and fatigue.
Housekeeping of routes and exits
— Clear storerooms and backstage; remove spare chairs from aisles; secure doors open during ingress/egress only. Assign a last-sweep role before lights down.
How to use this template
Click Create Risk Assessment: Assembly or Large Group Gathering to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.
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