Festivals & high holy days Risk Assessment Template

Typical hazards & measures

• First aid and medical incidents — Recruit qualified first aiders, set up a staffed medical tent with supplies, ensure defibrillator access, log incidents in a register, and display first aid signage. Train stewards to radio for help quickly and rehearse ambulance access routes.
• Slips and trips — Keep walkways clear of bags, coats, and cables, tape down temporary wires, anchor mats securely, and inspect flooring before and during events. Train volunteers to identify and correct hazards quickly, and provide good lighting in all passageways.
• Crowd surges at entrances — Allocate separate doors for entry and exit, mark out queue lanes with rope/barriers, stagger entry times through ticketing or timed invitations, and position trained stewards to monitor density and assist vulnerable participants at pinch points.
• Toilets and sanitation for large gatherings — Provide portable toilets in sufficient ratio to attendees, ensure at least 10% accessible units, position them in well-lit areas with non-slip flooring, employ a contractor for cleaning/emptying during events, and post clear signage to facilities.
• Electrical equipment use — Ensure all portable appliances and hired equipment are PAT-tested, positioned on stable surfaces, and kept clear of flammable materials. Provide RCD protection, avoid overloading sockets, and supervise volunteers using unfamiliar kit. Inspect before and after use.