Festivals & high holy days Risk Assessment Template

Typical hazards & measures

• Cold exposure in winter events — Encourage participants to bring blankets or layered clothing, provide heated indoor space or outdoor heaters, lay grit on icy paths, shorten outdoor elements, and assign stewards to check regularly on elderly or vulnerable participants.
• Overflow parking demand — Negotiate use of nearby fields, schools, or halls for overflow parking, employ stewards in high-vis to manage flow, signpost routes, provide accessible drop-off points, and coordinate with police or councils on road closures or traffic orders.
• Toilets and sanitation for large gatherings — Provide portable toilets in sufficient ratio to attendees, ensure at least 10% accessible units, position them in well-lit areas with non-slip flooring, employ a contractor for cleaning/emptying during events, and post clear signage to facilities.
• Electrical equipment use — Ensure all portable appliances and hired equipment are PAT-tested, positioned on stable surfaces, and kept clear of flammable materials. Provide RCD protection, avoid overloading sockets, and supervise volunteers using unfamiliar kit. Inspect before and after use.
• Use of candles and open flames — Limit use to approved holders and stands, provide sand buckets, extinguishers, and metal trays, brief participants on candle handling, assign fire wardens during service, and ensure fire exits remain clear of any naked flame or wax spillages.