Risk Assessment Wizard

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Community fundraising event with stalls
School & Education

Fundraiser Risk Assessment Template

The complete guide to creating professional risk assessments for fetes, fairs, charity events, and PTA fundraisers.

Create Risk Assessment Download Guide PDF
Free to use Instant PDF download Updated February 2026

In This Guide

1 Introduction & Overview 2 Activity Benefits 3 Hazards & Control Measures 4 Safety Checklist 5 Related Guides

The essential guide to fundraiser safety

School fundraisers bring communities together while generating vital resources for enrichment activities. From summer fetes to sponsored events, these occasions involve multiple activities that require coordinated safety planning.

This guide covers everything you need to create a thorough risk assessment—from managing crowds and food safety to handling cash, operating inflatables, and preparing for weather changes.

School charity event in progress
Educational
Activity Benefits

Why fundraisers matter

Resources

Generates resources for projects and enrichment.

Enterprise Skills

Teaches enterprise, marketing, and financial planning.

Community

Strengthens community through shared purpose and events.

Leadership

Develops leadership and delegation across roles.

Risk Identification

Key hazards & control measures

Food SafetyHigh Risk
Potential Harm

Food poisoning, allergic reactions, burns from cooking.

Control Measures
  • Food hygiene training for handlers
  • Allergens clearly labelled
  • Hot food kept at safe temperatures
  • BBQ supervised by trained adult
Crowd ControlHigh Risk
Potential Harm

Crushing, falls, delayed evacuation, lost children.

Control Measures
  • Capacity limits set and monitored
  • Clear signage and layout
  • Lost child meeting point
  • Emergency exits marked
Equipment & StructuresMedium Risk
Potential Harm

Collapse, entrapment, falls from inflatables or staging.

Control Measures
  • Hired equipment from reputable suppliers
  • Insurance certificates verified
  • Operators trained and supervising
  • Anchoring checked in wind
Cash & SecurityMedium Risk
Potential Harm

Theft, loss of funds, confrontation, errors.

Control Measures
  • Regular banking during event
  • Two people handle large sums
  • Secure storage for takings
  • Card payments preferred

This guide covers the most common hazards. Our risk assessment wizard includes 21 hazards and 46+ control measures for Fundraiser, sourced from industry guidance — create your assessment in minutes.

Safety Checklist

Event day checklist

Site

  • Layout checked
  • Exits clear
  • First aid accessible
  • Toilets available

Food

  • Allergens labelled
  • Temperature checks
  • Handlers trained
  • Handwashing available

Equipment

  • Insurance verified
  • PAT testing done
  • Anchoring secure
  • Operators briefed

Security

  • Cash handling plan
  • Lost child point
  • Volunteers briefed
  • Emergency contacts

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