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School fair festival event
School & Education

School Fair Risk Assessment Template

The complete guide to creating professional risk assessments for school fairs, fetes, and festivals.

Create Risk Assessment Download Guide PDF
Free to use Instant PDF download Updated February 2026

In This Guide

1 Introduction & Overview 2 Activity Benefits 3 Hazards & Control Measures 4 Safety Checklist 5 Related Guides

The essential guide to school fair safety

School fairs and festivals are wonderful community events that bring together families, staff, and local partners. With multiple activities, food stalls, and entertainment, these events require comprehensive risk management to ensure everyone's safety.

This guide covers everything you need to create a thorough school fair risk assessment—from crowd management and food hygiene to temporary structures, lost children procedures, and emergency response.

Families enjoying school fair activities
Educational
Activity Benefits

Why school fairs are worth the investment

Community Links

Engages families and local partners, strengthening community links.

Enterprise Skills

Provides real contexts for enterprise, budgeting, and marketing.

Participation

Offers wide participation through varied activities and roles.

Fundraising

Raises funds and awareness for school priorities and causes.

Risk Identification

Key hazards & control measures

Crowd ManagementHigh Risk
Potential Harm

Overcrowding, crushing, difficulty evacuating.

Control Measures
  • Capacity limits set and monitored
  • Clear entry and exit points
  • Wide walkways between stalls
  • Stewards positioned throughout
Food SafetyHigh Risk
Potential Harm

Food poisoning, allergic reactions, cross-contamination.

Control Measures
  • Food hygiene training for handlers
  • Allergen labelling on all items
  • Temperature control maintained
  • Handwashing facilities available
Lost ChildrenHigh Risk
Potential Harm

Distress, safeguarding issues, delayed reunification.

Control Measures
  • Lost child point clearly marked
  • PA system for announcements
  • DBS-checked staff at point
  • Wristband system offered
WeatherMedium Risk
Potential Harm

Tent collapse, flying debris, slips on wet ground.

Control Measures
  • Weather forecast monitored
  • Gazebos and tents secured
  • Indoor contingency plan
  • Cancellation criteria defined

This guide covers the most common hazards. Our risk assessment wizard includes 22 hazards and 36+ control measures for School Fair, sourced from industry guidance — create your assessment in minutes.

Safety Checklist

Event day checklist

Site

  • Layout as planned
  • Exits clear and marked
  • Walkways adequate
  • Lost child point set up

Food Stalls

  • Allergens labelled
  • Hygiene maintained
  • Temperature checked
  • Handwash available

Volunteers

  • All briefed
  • Roles assigned
  • Communication ready
  • First aiders positioned

Emergency

  • Evacuation plan known
  • First aid accessible
  • PA system working
  • Weather monitored

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