Field Trip to Museum/Educational Site Risk Assessment Template

Typical hazards & measures

• Emergency evacuation from the museum — Review the museum’s evacuation procedures before arrival. Assign adults to lead the group to exits in an emergency. Conduct a pre-visit briefing with the participants about what to do in case of an emergency.
• Poor group management — Assign a responsible adult leader for each small group. Set clear expectations for behavior, movement, and timing. Use regular headcounts and enforce a buddy system to prevent stragglers or confusion.
• Getting lost in unfamiliar sections of the museum — Use a buddy system, ensuring participants always move around the museum in pairs or groups. Assign adults to regularly check locations, set designated meeting points, and conduct periodic headcounts to maintain group coherence.
• Lack of interest or engagement in exhibits — Pre-select exhibits that are age-appropriate and engaging. Organize interactive or quiz-based activities to maintain focus. Encourage curiosity by relating exhibits to prior learning or interests.
• Weather-related risks during travel to/from the site — Check weather forecasts before departure and adjust plans accordingly. Provide appropriate clothing for rain or cold and ensure shelter is available if needed. Brief participants on staying safe in adverse weather conditions.