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Home » Risk Assessment Templates » Scouting & Guiding » Events, Parades & Fundraising Activity

Events, Parades & Fundraising Risk Assessment Template

Create a professional, comprehensive risk assessment for events, parades & fundraising in scouting & guiding settings. Tailor hazards and measures to your needs and download a professional PDF. Add your own branding.

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What this covers.

This template focuses on typical risks and controls for events, parades & fundraising in scouting & guiding settings. You can add, remove or adapt items to match your context.

Potential benefits

Develops organisational and leadership skills through event planning.
Strengthens community bonds by showcasing group activities and values.
Promotes creativity and innovation in event presentation and delivery.
Encourages teamwork and collaboration on large-scale projects.
Supports financial sustainability of programs through fundraising.

Typical hazards & measures

Crowd density and movement — Map maximum site capacities and route plans. Use barriers, signage, and marshals with radios to guide flow, enforce one-way routes, and manage surges. Adjust in real time using live crowd counts and contingency overflow areas.
Security and hostile vehicle mitigation — Complete threat assessments, install barriers/bollards, and station trained security at entrances. Provide radios, train staff in identifying suspicious activity, and liaise with police.
Stallholder and equipment stability — Provide written setup guidance for stalls, marquees, and signage. Secure all with weights, sandbags, or pegs. Inspect regularly, especially in windy weather.
Temporary structures, inflatables, and staging — Use competent suppliers; secure structures with ballast or stakes to engineer specs. Conduct daily inspections, monitor wind speed with anemometers, and follow manufacturer limits. Keep clear buffer zones.
Waste management and sanitation — Provide labelled bins for recycling and general waste. Schedule frequent emptying, assign waste patrols, and ensure toilets are cleaned, stocked, and lit. Offer accessible toilets and baby-change facilities.

How to use this template

Click Create Risk Assessment: Events, Parades & Fundraising to begin immediately.
Review suggested hazards and measures, then tailor as needed.
Download your PDF. Create a free account if you want to save.

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Select benefits

Select the benefits that apply - you can edit, remove, or add new ones during the wizard.

Select the hazards that apply - you can edit, remove, or add new ones during the wizard.

Select benefits

Builds confidence and public speaking abilities through participation. Develops organisational and leadership skills through event planning. Encourages teamwork and collaboration on large-scale projects. Promotes creativity and innovation in event presentation and delivery. Strengthens community bonds by showcasing group activities and values. Supports financial sustainability of programs through fundraising.

Select hazards

Accessibility for all abilities Audit routes for wheelchair access, provide ramps, and clearly sign accessible facilities. Offer trained volunteers to support mobility or sensory needs and create rest areas for carers. Build and strike logistics Schedule vehicle access during closed hours. Use spotters, safety zones, and PPE for lifting and setup tasks. Create detailed build/strike plans and brief all volunteers beforehand. Crowd density and movement Map maximum site capacities and route plans. Use barriers, signage, and marshals with radios to guide flow, enforce one-way routes, and manage surges. Adjust in real time using live crowd counts and contingency overflow areas. Data protection and privacy compliance Display privacy notices at ticketed or fundraising events. Restrict access to donor information, honour opt-outs, and use secure devices for data entry. Train all staff in GDPR/PECR requirements. Entry, exit, and evacuation planning Keep entrances wide, well-lit, and unobstructed. Place marshals at key points and maintain clear emergency routes. Display evacuation maps and conduct staff drills for swift response. Fire safety measures Position extinguishers at all catering, lighting, and high-risk points. Mark exits clearly and keep assembly areas open. Train volunteers in extinguisher use and run evacuation drills before the event. First aid and medical provision Station visible first aid posts equipped with trauma supplies, AEDs, and stretchers. Train event staff in first aid and coordinate with local emergency services. Publicise locations via maps, signs, and PA announcements. Food hygiene and vendor compliance Require food vendors to display certificates. Provide washing stations and separate prep/storage areas. Inspect food stalls for temperature control and waste management. Fundraising compliance and cash handling Follow licensing requirements for raffles, lotteries, and street collections. Secure cash in lockboxes, use dual-person handling, and set up regular collections to central counting points. Lighting and visibility after dark Place lighting towers at high-traffic areas, entrances, and exits. Provide headtorches for staff, backup batteries for towers, and reflective tape on obstacles. Check lighting nightly during multi-day events. LPG and catering fuel use Train caterers in LPG safety. Store cylinders upright in ventilated areas with hazard signage. Test for leaks, separate storage from exits, and follow strict refuelling protocols. Noise and sound management Monitor sound levels to stay below safe decibel limits. Elevate speakers to project sound evenly and avoid hotspots. Provide earplugs at loud zones and designate quiet areas. Photography, drone use, and media consent Notify attendees about filming and provide opt-out methods. Use licensed drone operators with designated flight paths, exclusion zones, and CAA compliance. Securely store media and follow data policies. Power supply and generator safety Use qualified electricians for all power setups. Install RCDs, weatherproof cabling, and safe routing. Fence generator zones, provide ventilation, and store fuel in locked cages with spill kits and extinguishers. Safeguarding for children and vulnerable people Designate a staffed “lost child point,” provide ID wristbands, and train volunteers in safeguarding protocols. Escort separated individuals calmly to the reunion point and keep contact logs. Security and hostile vehicle mitigation Complete threat assessments, install barriers/bollards, and station trained security at entrances. Provide radios, train staff in identifying suspicious activity, and liaise with police. Slips, trips, and uneven terrain Inspect venues for hazards, use mats and ramps, and mark uneven areas. Install non-slip flooring in wet areas. Assign staff to guide vulnerable visitors through challenging terrain. Stallholder and equipment stability Provide written setup guidance for stalls, marquees, and signage. Secure all with weights, sandbags, or pegs. Inspect regularly, especially in windy weather. Temporary structures, inflatables, and staging Use competent suppliers; secure structures with ballast or stakes to engineer specs. Conduct daily inspections, monitor wind speed with anemometers, and follow manufacturer limits. Keep clear buffer zones. Vehicle interaction and access control Coordinate with local authorities for road closures and traffic control. Use bollards, barriers, and marshals in hi-vis gear at entry points. Separate vehicle service routes and pedestrian areas; restrict vehicle access hours. Volunteer training and supervision Assign team leaders to zones (crowd, logistics, first aid, safeguarding). Provide radios, role sheets, and briefing packs. Hold shift handovers and maintain clear escalation procedures for incidents. Waste management and sanitation Provide labelled bins for recycling and general waste. Schedule frequent emptying, assign waste patrols, and ensure toilets are cleaned, stocked, and lit. Offer accessible toilets and baby-change facilities. Water-adjacent routes and venues Erect barriers and signage near edges. Assign water-safety marshals, rescue throw lines, and clear EAPs. Brief staff to prevent unauthorised water access during parades or waterside events. Weather conditions and environmental exposure Monitor forecasts continuously. Provide shaded rest areas, rain shelters, grit or mats for slippery surfaces, and contingency plans for severe conditions. Halt or reschedule if unsafe weather persists.

FAQ

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Can I download a PDF?

Yes - download a clean, professional PDF at the end.

Can I edit a saved assessment?

Yes, personal and unlimited members can edit saved assessments from the account dashboard.

Related activities in Scouting & Guiding

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