Sports Day Risk Assessment Template

Typical hazards & measures

• Cold, wind and rain exposure — Set go/no-go criteria for wind chill, rain and ground saturation. Shorten exposure, provide layers and waterproofs, rotate groups to indoor waiting, and dry wet surfaces promptly. Stop activities if hypothermia cues appear or lightning is within 10 miles; resume only after safe interval.
• Missing child or separation — Operate entry wristbands or class lanyards, agreed rendezvous points, and frequent headcounts at transitions. Brief pupils to approach stewards if separated. On activation, lock down exits, broadcast discreetly on radios, and deploy a sweep team with a logged search grid.
• Third-party providers and contractors — Pre-check insurance, risk assessments, appropriate vetting, and competence of timing firms, photographers, or stallholders. Induct them on site rules, exclusion zones and emergency plans; assign a school liaison, and deny setup if documentation or safety standards lapse.
• Emergency response and access routes — Position first aid, AED and water at a central hub; map access for ambulances and share grid reference/what3words. Test radios and backup phone numbers. Rehearse stop signals, evacuation to shelter or indoors, and reverse the route for reunification after a major incident.
• Medical conditions and medication access — Hold updated medical lists; require pupils to bring inhalers, EpiPens or glucose. Position first aid at a visible hub and mobile responders trackside. Adapt events for flagged pupils, pre-brief staff on care plans, and document any treatment with timely parent communication.