Sports Day Risk Assessment Template

Typical hazards & measures

• Temporary shelters and gazebos in wind — Use rated shelters only. Anchor with stakes or certified ballast per wind guidance; double-guy lines, close sides in gusts, and evacuate at trigger speeds. Site away from power lines and crowd routes. Inspect periodically and take down if conditions approach limits.
• Missing child or separation — Operate entry wristbands or class lanyards, agreed rendezvous points, and frequent headcounts at transitions. Brief pupils to approach stewards if separated. On activation, lock down exits, broadcast discreetly on radios, and deploy a sweep team with a logged search grid.
• Medical conditions and medication access — Hold updated medical lists; require pupils to bring inhalers, EpiPens or glucose. Position first aid at a visible hub and mobile responders trackside. Adapt events for flagged pupils, pre-brief staff on care plans, and document any treatment with timely parent communication.
• Food, picnics and allergens — Communicate no-nut or site allergen policies; require labelled ingredients for stalls. Keep food areas separate from activity zones, enforce hand hygiene, and provide shaded eating spaces. Ensure rapid access to auto-injectors and train staff on anaphylaxis recognition and response.
• Cold, wind and rain exposure — Set go/no-go criteria for wind chill, rain and ground saturation. Shorten exposure, provide layers and waterproofs, rotate groups to indoor waiting, and dry wet surfaces promptly. Stop activities if hypothermia cues appear or lightning is within 10 miles; resume only after safe interval.