Sports Day Risk Assessment Template

Typical hazards & measures

• Sprinting, relays and track congestion — Set maximum heat sizes, staggered start pens and clear overtaking rules. Rehearse baton exchanges in designated boxes; keep finish funnels long and uncluttered. Remove obstacles from run-offs, define waiting areas, and brief pupils to look up and avoid sudden lane changes.
• Medical conditions and medication access — Hold updated medical lists; require pupils to bring inhalers, EpiPens or glucose. Position first aid at a visible hub and mobile responders trackside. Adapt events for flagged pupils, pre-brief staff on care plans, and document any treatment with timely parent communication.
• Temporary shelters and gazebos in wind — Use rated shelters only. Anchor with stakes or certified ballast per wind guidance; double-guy lines, close sides in gusts, and evacuate at trigger speeds. Site away from power lines and crowd routes. Inspect periodically and take down if conditions approach limits.
• Sports equipment setup and stability — Assign trained staff to erect hurdles, starting blocks, finish funnels and podiums using manufacturer instructions. Check fixings, spacing, and stability; add sandbags as needed. Keep unused kit in cordoned zones and verify safe clearances before each event rotation.
• Inadequate event planning and site layout — Complete a documented event plan and site map with marked competition zones, buffer areas and pedestrian routes. Brief all staff on roles and radio channels, display signage, and control entry points. Review plan with SLT and premises before setup, then adjust after a walk-through.