Pet Adoption Events Risk Assessment Template

Typical hazards & measures

• Inadequate volunteer training — Develop a mandatory training program covering animal handling, customer interaction, safety protocols, and emergency response. Require all volunteers to complete the training before the event and attend a pre-event briefing. Assign experienced mentors to guide new volunteers and oversee their tasks.
• Zoonotic disease transmission — Ensure all animals are up to date on vaccinations and recently examined by a veterinarian. Require handwashing before and after handling animals, with hand sanitizing stations clearly marked throughout the venue. Disinfect shared surfaces such as tables, enclosures, and leashes frequently. Limit the number of people interacting with each animal to reduce cross-contamination.
• Slip and trip hazards — Regularly inspect the venue for loose cables, spilled water, and animal waste, ensuring all are promptly cleaned up. Use non-slip flooring or mats in areas prone to becoming wet. Clearly mark steps, uneven surfaces, and high-traffic areas with caution tape or signs. Assign staff to conduct routine checks and address hazards immediately.
• Animal escapes — Keep animals in secure enclosures with double gates or barriers to prevent direct exits. Ensure all collars and harnesses are properly fitted before the event. Assign trained handlers to supervise at all times, and place a physical barrier (such as fencing) around the perimeter. Have a documented escape response protocol, including designated "catchers" and emergency shut-off of doors/gates.
• Overcrowding — Set a maximum attendee capacity for the venue based on its square footage and emergency exit accessibility. Use timed entry slots or a ticketing system to control foot traffic. Position staff at key points to monitor crowd density and redirect people if areas become congested. Have a backup plan, such as opening additional spaces or using a queuing system to prevent bottlenecks.