Pet Adoption Events Risk Assessment

Typical hazards & measures

• Poor waste management — Set up clearly labeled waste stations for animal waste, food scraps, and recyclables. Assign volunteers to conduct routine trash collection and disposal. Use durable waste bags and pet-safe disinfectants for cleaning contaminated areas. Place animal waste disposal areas away from high-traffic zones to minimize odors and contamination.
• Slip and trip hazards — Regularly inspect the venue for loose cables, spilled water, and animal waste, ensuring all are promptly cleaned up. Use non-slip flooring or mats in areas prone to becoming wet. Clearly mark steps, uneven surfaces, and high-traffic areas with caution tape or signs. Assign staff to conduct routine checks and address hazards immediately.
• Noise levels affecting animals — Use sound barriers or designate quiet zones for noise-sensitive animals. Schedule music, announcements, and other loud activities away from pet enclosures. Educate attendees on keeping noise levels low around animals, and use calming aids such as white noise machines or soft background music to mask disruptive sounds.
• Weather-related hazards (heat, rain, wind, cold) — Have contingency plans in place for extreme weather, including tents for rain and shaded areas for hot conditions. Monitor weather forecasts closely and inform attendees of potential changes. Provide water, blankets, or fans as needed for both animals and attendees. Ensure electrical equipment is waterproofed or covered.
• Overcrowding — Set a maximum attendee capacity for the venue based on its square footage and emergency exit accessibility. Use timed entry slots or a ticketing system to control foot traffic. Position staff at key points to monitor crowd density and redirect people if areas become congested. Have a backup plan, such as opening additional spaces or using a queuing system to prevent bottlenecks.