Residential Accommodation Risk Assessment Template

Typical hazards & measures

• Data privacy in shared spaces — Staff will keep group lists secure, avoid displaying names with room numbers publicly, remind pupils to lock doors and protect passcodes, and report any privacy concern to the lead for immediate mitigation with venue management.
• Electrical overloads and device charging — Staff will ban daisy-chained adapters, require charging only on hard surfaces in communal rooms, remove damaged leads from use, and switch off non-essential items overnight, with spot checks to keep bedding and sockets free of clutter.
• Hygiene incidents and outbreaks — Leaders will enforce handwashing before meals and after toilets, isolate unwell pupils promptly, clean touchpoints with suitable disinfectant, and coordinate with the venue to adjust rooming or activities until symptom-free periods elapse.
• Travel to and from the accommodation — The school will book licensed operators with seatbelts, marshal boarding with high-vis staff, avoid reversing near pupils, do headcounts at every stop, carry a manifest and first-aid kit, and brief a breakdown plan with safe waiting points.
• Fire alarm and evacuation readiness — The trip leader will verify alarms and routes on arrival, brief pupils on signals and exits, run a short practice muster before the first night, and record completion, assembly points, roles, and any defects reported to venue staff.