Risk Assessment Wizard

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Office & Professional

Standard Office-Based Roles Risk Assessment Template

The complete guide to creating professional risk assessments for standard office workplace environments.

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Free to use Instant PDF download Updated February 2026

In This Guide

1 Introduction2 Benefits3 Hazards4 Checklist5 Related

Essential guidance for office workplace safety

Office environments may seem low-risk, but they present unique challenges including display screen equipment hazards, ergonomic concerns, and psychosocial factors. Effective risk management protects employee wellbeing and productivity.

This guide covers key hazards including DSE assessment, workstation ergonomics, fire safety, indoor air quality, and mental health considerations for desk-based roles.

Professional working at modern office desk
Workplace Safety
Workplace Safety
Activity Benefits

Why office safety matters

Efficient Workflows

Efficient administrative workflows enable reliable delivery of services and consistent deadline achievement.

Team Coordination

Centralised coordination improves communication between departments and accelerates decision making.

Professional Development

Regular desk-based work supports continuous professional development through mentoring and digital learning.

Secure Information

Secure handling of information enables accurate records and compliance with regulations.

Risk Identification

Key hazards & control measures

Display Screen Equipment (DSE)High Risk
Potential Harm

Eye strain, musculoskeletal issues, repetitive strain injury from prolonged computer use.

Control Measures
  • DSE assessments completed annually
  • Adjustable workstations provided
  • Regular screen breaks enforced
  • Eye tests offered to DSE users
Psychosocial Factors & WorkloadHigh Risk
Potential Harm

Stress, burnout, absenteeism from excessive workload and poor work-life balance.

Control Measures
  • Workload monitoring systems
  • Employee assistance programme
  • Mental health first aiders
  • Flexible working options
Fire & Evacuation ReadinessHigh Risk
Potential Harm

Fire, smoke inhalation, delayed evacuation in multi-storey office buildings.

Control Measures
  • Fire wardens on each floor
  • Regular fire drills conducted
  • Clear evacuation routes posted
  • Extinguishers maintained
Electrical Equipment & CablesMedium Risk
Potential Harm

Electrical shock, fire hazards, trip hazards from trailing cables.

Control Measures
  • PAT testing schedule in place
  • Cable management systems
  • Staff reporting procedures
  • Regular visual inspections

This guide covers the most common hazards. Our risk assessment wizard includes 23 hazards and 67+ control measures for Standard Office-Based Roles, sourced from industry guidance — create your assessment in minutes.

Safety Checklist

Office workplace safety checklist

Workstation Setup

  • DSE assessment completed
  • Chair height adjusted correctly
  • Monitor at correct height
  • Keyboard and mouse positioned

Fire Safety

  • Fire exits unobstructed
  • Extinguishers checked monthly
  • Evacuation plan displayed
  • Fire wardens trained

General Housekeeping

  • Walkways clear
  • Cables managed safely
  • Storage areas tidy
  • First aid kit stocked

Wellbeing

  • Break areas clean
  • Temperature comfortable
  • Lighting adequate
  • EAP information displayed

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